Executive & Personal Assistant at Distyl AI

San Francisco, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

AI, TechnologyIndustries

Requirements

5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive
Proven ability to handle highly sensitive and confidential information with discretion
Proactive and resourceful mindset with the ability to anticipate needs and work independently
Exceptional organizational and time-management skills, with strong attention to detail
Excellent written and verbal communication skills, with sound judgment and professional presence
Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools)
Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules

Responsibilities

Manage the CEO’s complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision
Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting
Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO’s time
Streamline administrative workflows, systems, and documentation for the CEO’s office
Act as a central point of coordination between the CEO and internal/external stakeholders
Proactively identify ways to remove friction from the CEO’s day-to-day operations and enable focus on top priorities
Manage personal tasks, such as scheduling, reservations, travel, and errands
Plan and coordinate personal events, dinners, and gatherings
Arrange personal travel for the CEO and family as needed
Liaise with household vendors to ensure smooth day-to-day operations

Skills

Key technologies and capabilities for this role

Calendar ManagementSchedulingTravel CoordinationVisa ProcessingExpense ReportingStakeholder CommunicationProfessional CorrespondenceRequest TriagingItinerary PlanningConflict Resolution

Questions & Answers

Common questions about this position

What experience is required for the Executive & Personal Assistant role?

Candidates need 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive, along with exceptional organizational and time-management skills, a proactive mindset, and the ability to handle sensitive information with discretion.

Is this a remote position or does it require office presence?

The position is hybrid.

What is the salary or compensation for this role?

This information is not specified in the job description.

What does Distyl AI's company culture emphasize?

Distyl AI is customer-centric, working backward from the customer’s problem, holding itself accountable for financial impact and improving end-user lives, in a fast-paced, high-growth environment.

What makes a strong candidate for this Executive & Personal Assistant position?

A strong candidate has 5+ years supporting C-level executives, demonstrates discretion with confidential information, and shows a proactive, resourceful approach with excellent organizational skills to anticipate needs independently.

Distyl AI

Provides customized AI solutions for enterprises

About Distyl AI

Distyl.ai provides artificial intelligence solutions tailored for enterprises, focusing on enhancing productivity and streamlining operations. Their products utilize generative AI and large language models, which can be customized to fit a client's specific data, workflows, and systems. This customization allows for smooth integration with existing technologies. Distyl.ai serves a wide range of clients, including Fortune 500 companies in sectors like Consumer Packaged Goods, Retail, Healthcare, Finance, and Manufacturing, as well as federal agencies. The company’s experienced team, which includes professionals from major tech firms and top AI research institutions, enables them to create scalable solutions that meet high standards. Distyl.ai aims to unlock value for clients quickly, typically within a quarter, by providing tailored AI applications that address unique business needs.

San Francisco, CaliforniaHeadquarters

2022Year Founded

$26.3MTotal Funding

SERIES_ACompany Stage

Government & Public Sector, Enterprise Software, AI & Machine LearningIndustries

11-50Employees

Benefits

Health Insurance

Company Equity

Hybrid Work Options

Professional Development Budget

Risks

Rapid AI advancements by competitors could outpace Distyl AI's integration capabilities.

Reliance on OpenAI partnerships poses risks if partnerships are disrupted.

Complex AI integration may lead to client dissatisfaction if not managed well.

Differentiation

Distyl AI customizes AI solutions to specific client data and workflows.

The company integrates generative AI to enhance human productivity in enterprises.

Distyl AI's team includes experts from Palantir, Apple, and Microsoft.

Upsides

Recent $20M funding boosts growth and demand from Fortune 100 customers.

Strategic partnership with OpenAI enhances AI capabilities for enterprise clients.

Growing interest in AI customization drives market confidence and investment.

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