Job Title: Legal Administrative Assistant (Part-Time, Remote)

Position Overview

ConnectOS is seeking a part-time, remote Legal Administrative Assistant to support a client focused on employment and business law. This role involves client intake, administrative support, and process improvement for a firm that helps businesses and executives manage employment law matters.

Employment Details

• Employment Type: Part-Time
• Workplace: Remote
• Schedule: 9:00 PM - 1:00 AM PHT (4 hours a day)
• Language: English
• Department: Legal
• Published: 2025-07-02

Skills Required

• Proficient with ChatGPT
• Proficiency with Microsoft tools and O365
• Adobe Tools experience
• Excellent problem-solving skills
• Canva, Google My Business, generalist experience
• Experience with start-up businesses (ability to wear multiple hats)
• Ability to adapt and pivot during emergencies

Experience

• 2+ years of experience in a legal administrative or legal assistant role.
• Strong communication skills, both written and verbal, with a professional client-facing tone.
• Familiarity with legal practice management software (CLIO preferred).
• High attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Comfortable working independently in a remote environment.
• Familiarity with employment or business law preferred but not required.

Preferred Qualifications

• Experience working with law firms or legal service providers in a virtual environment.
• Prior knowledge of intake vetting procedures and legal engagement processes.
• Familiarity with drafting and managing basic legal templates and documents.

Responsibilities

Client Intake & Communication

• Answer and return incoming calls from prospective clients with professionalism and empathy.
• Vet potential clients through a structured intake process, collecting relevant case information and determining initial fit based on firm criteria.
• Schedule consultations for qualified prospects using the firm’s calendaring system.
• Promptly and accurately enter intake data into CLIO (practice management software).
• Draft and send engagement letters to new clients following attorney instructions.

Administrative Support

• Manage calendar and schedules for law firms and attorneys.
• Maintain and organize client records and documents in CLIO.
• Assist in tracking the status of new client matters and following up on incomplete intakes.
• Support attorneys with administrative tasks such as formatting documents, managing deadlines, and preparing correspondence.
• Ensure all documentation complies with firm formatting and quality standards.

Process Improvement & Workflow Management

• Identify inefficiencies in administrative or intake processes and suggest improvements.
• Uphold best practices in data entry, file management, and client confidentiality.
• Review and summarize legal documents.

Company Information

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. Our Client focuses on employment and business law and works with a wide range of clients in a variety of industries. Their goal is to help businesses and executives proactively manage employment law matters while ensuring they protect their businesses and professional reputations, minimize risk, and get the best results possible.

Application Instructions

JOIN CONNECTOS NOW!

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

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