Executive Assistant/Scheduler Opening #689 at Allen Integrated Solutions LLC

Washington, District of Columbia, United States

Apply Now

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Government, Federal Contracting, Defense ResearchIndustries

Requirements

Previous experience working in an R&D or Advanced Research Projects Agency, such as ARPA-H, DARPA, ARPA-E, etc
5+ years of experience providing administrative and/or scheduling support to senior leaders
3+ years of experience in federal contracting or government
Experience providing executive support to include scheduling, following up on travel arrangements, developing and editing communications, and interacting with several levels of personnel
Experience with Microsoft Office, Excel, Word, and PowerPoint
Experience with scheduling software and tools
Strong communication skills with experience engaging a broad range of stakeholders, including U.S. and foreign government officials in addition to private sector executives
Ability to be well-organized, detail-oriented, and adept at multitasking and prioritizing responsibilities to meet deadlines
Public Trust clearance required upon application
Associate’s degree; Bachelor’s preferred
100% client site in Washington D.C. (no remote)

Responsibilities

Proactively manage a complex and dynamic calendar, strategically prioritizing competing demands and requests
Work with internal team members to ensure briefing materials and agendas are prepared in advance of all meetings
Provide administrative support to leaders to include travel coordination and email management
Coordinate adaptive scheduling of internal and external meetings with senior-level leaders and other key stakeholders
Support administrative logistics around travel and events
Work with other front office staff to support office workflow and logistics
Support communication within executive teams; serve as a POC for incoming requests

Skills

Key technologies and capabilities for this role

Microsoft OfficeMicrosoft ExcelMicrosoft WordMicrosoft PowerPointScheduling SoftwareCalendar ManagementTravel CoordinationEmail ManagementAdministrative Support

Questions & Answers

Common questions about this position

Is this position remote or on-site?

The position is 100% client site in Washington D.C. with no remote delivery.

What experience is required for this role?

Candidates need 5+ years of administrative and/or scheduling support to senior leaders, 3+ years in federal contracting or government, previous experience in an R&D or Advanced Research Projects Agency like ARPA-H or DARPA, experience with Microsoft Office suite and scheduling software, plus strong communication and organizational skills.

What is the salary for this position?

This information is not specified in the job description.

What education is required or preferred?

An Associate’s degree is the minimum requirement, with a Bachelor’s preferred.

What makes a strong candidate for this role?

A strong candidate has previous experience in R&D agencies like ARPA-H or DARPA, 7+ years of administrative support to senior leaders, and the ability to manage complex calendars, coordinate with high-level stakeholders, and handle multitasking in a government contracting environment.

Allen Integrated Solutions LLC

Provides technical and management services for government security missions

About Allen Integrated Solutions LLC

Allen Integrated Solutions LLC specializes in a range of technical and management services aimed at enhancing performance in government and security sectors. With a focus on integration management, intelligence, cyber security, and more, the company expertly handles missions related to national security and defense. This firm stands out as a reliable provider of comprehensive systems engineering, technical assistance, and advisory services, making it a pivotal support system for complex federal operations.

Stafford, VA 22554, USAHeadquarters

2015Year Founded

VENTURE_UNKNOWNCompany Stage

Consulting, AerospaceIndustries

11-50Employees