Executive Assistant & Office Manager
Kraken$65,000 - $101,000/year
Full Time
Senior (5 to 8 years), Expert & Leadership (9+ years)
Executive Assistant (New York City) at The Athletic Media Company
New York, New York, United States
Not SpecifiedCompensation
Mid-level (3 to 4 years)Experience Level
Full TimeJob Type
UnknownVisa
Sports Media, Digital MediaIndustries
Requirements
- 6+ years experience in an administrative role providing support to senior executives
- Experience with G Suite products and applications, including Gmail, calendar, drive and Google Slides
- Demonstrated ability to manage and meet deadlines in a fast-paced environment
- Excellent prioritization and time management skills
- Ability to organize and coordinate multiple concurrent projects
- Ability to identify and solve problems in a creative way
- Collaboratively work with all levels of management and staff
- Flexible team player, willing to adapt to changes and tackle challenges directly
- Excellent written and oral communication skills
- Based in the greater New York City metropolitan area
Responsibilities
- Manage executive calendars, including coordinating meetings with participants, resolving conflicts, and generally managing the Digital Leadership team’s daily schedules
- Organize department meetings, including scheduling, reminders, agenda development, conference room and/or virtual room set-up, and technology support
- Attend key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Serve as department administrator and maintain departmental organizational charts, vacation calendars, distribution lists, and more
- Prepare drafts of general correspondence, department communications, reports and presentations
- Lead logistics for All Hands meetings, departmental and team events, social activities, offsite meetings, etc as well as for external events which include, but are not limited to, client entertainment and advertising industry events
- Arrange travel, manage expense report processing and administer department credit card
- Answer questions from department staff, assisting in the resolution of general problems and coordinating with other teams (IT, HR, etc.) to support
- Field incoming requests, including to department email accounts, and direct them to appropriate teams, and handle highly confidential information with good judgment and discretion
- Build and manage relationships with various departments throughout the organization, as well as other administrative assistants
- Provide a wide range of operational support and assist with special projects as they arise
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
Is this a remote role or does it require office presence?
This is a hybrid role with a mix of in-office and remote working schedule, and the ideal candidate is based in the greater New York City metropolitan area.
What is the salary or compensation for this position?
This information is not specified in the job description.
What key skills are needed for the Executive Assistant role?
Key skills include managing executive calendars and schedules, organizing meetings and events, handling travel and expense reports, building relationships across teams, and managing confidential information with discretion.
What is the work environment like at The Athletic?
The role involves working successfully in a team environment, building effective working relationships inside and outside the group, and collaborating closely with product, engineering, data, and growth teams in a large global newsroom.
What makes a strong candidate for this Executive Assistant position?
A strong candidate understands company organization and business roles, proactively approaches tasks, represents the brand professionally, and excels at operational support including logistics, confidential handling, and cross-team coordination.
The Athletic Media Company
Digital sports news and analysis platform
About The Athletic Media Company
The Athletic provides detailed sports news, stories, scores, schedules, and podcasts for sports enthusiasts. It focuses on delivering in-depth coverage from experienced writers, ensuring fans receive breaking news and insightful analysis about their favorite teams and leagues, including major sports like the NFL, NBA, MLB, NHL, and international events like Formula One and soccer. The Athletic operates on a subscription-based model, where users pay for premium content that is not available for free, allowing the company to invest in high-quality journalism. This approach sets The Athletic apart from competitors who often rely on advertising. The goal of The Athletic is to serve dedicated sports fans by offering comprehensive and exclusive coverage that goes beyond basic scores and headlines.
San Francisco, CaliforniaHeadquarters
2016Year Founded
$135.7MTotal Funding
ACQUISITIONCompany Stage
Consumer Software, EntertainmentIndustries
501-1,000Employees
Benefits
Paid Time Off
Paid Sick Leave
Paid Parental Leave
401(k)
Short & Long Term Disability
Free Subscription
Competitive Health Care
HSA & FSA
Commuter Benefits
Risks
Competition from free sports content providers threatens The Athletic's subscription model.
Reliance on high-profile journalists poses risks if negotiations fail.
Social media platforms offering free updates challenge The Athletic's premium content focus.
Differentiation
The Athletic offers in-depth sports coverage from top-tier writers.
It operates on a subscription model, focusing on quality over quantity.
The company provides exclusive content not available for free elsewhere.
Upsides
Increased interest in women's sports boosts The Athletic's market potential.
Hiring high-profile journalists strengthens The Athletic's editorial team.
New podcast series diversify content offerings, engaging broader audiences.
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