Executive Assistant - Freelance at Ogilvy

London, England, United Kingdom

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Part TimeJob Type

UnknownVisa

Advertising, Creative, MarketingIndustries

Requirements

Proven track record supporting C-suite or senior global leaders, demonstrating discretion, initiative, and a calm approach under pressure
Exceptional organizational skills, especially for complex international travel, expense management, and intricate scheduling
Adept at building relationships and facilitating clear, concise communication across diverse international teams and cultures
Demonstrable project coordination capabilities, able to drive initiatives forward independently and manage multiple tasks
Proactive and resourceful, with the ability to anticipate needs, solve problems before they arise, and thrive in a dynamic environment
Proficient with modern office software, communication platforms, and travel booking systems
Ideally available to join the London office at least two days a week (remote flexibility offered)

Responsibilities

Provide comprehensive administrative and strategic assistance to senior leadership (Chief Commercial Officer, Global Client Lead, Chief Delivery Officer EMEA), including managing complex calendars, communications, and presentations
Coordinate intricate international travel itineraries, manage expenses, and ensure seamless logistics across multiple time zones and European hubs (Stockholm, Amsterdam, Zurich, Hamburg, Frankfurt, London)
Act as a vital communication link, fostering seamless collaboration and information flow between key European offices
Lead project management for key client initiatives, ensuring deadlines are met, resources are aligned, and communication flows efficiently with team and stakeholders

Skills

Executive Support

Calendar Management

Travel Coordination

Project Coordination

Expense Management

Communication

Logistics

Presentations

Administrative Assistance

Ogilvy

Global advertising and brand experience agency

About Ogilvy

Ogilvy operates as a global advertising, marketing, and public relations agency focused on creating and managing brand experiences. The company helps businesses establish a unique brand identity, develop engaging customer experiences, and communicate compelling brand stories. Their services include advertising campaigns, digital marketing, public relations, and brand consulting, which they offer on a project basis or through long-term contracts. Ogilvy differentiates itself from competitors by leveraging its extensive global presence and deep industry knowledge to deliver tailored marketing strategies for a diverse range of clients, including well-known brands and non-profit organizations. The goal of Ogilvy is to drive growth and brand loyalty for its clients through impactful marketing solutions.

New York City, New YorkHeadquarters

1948Year Founded

ACQUISITIONCompany Stage

Consulting, Consumer Goods, EntertainmentIndustries

5,001-10,000Employees

Benefits

Hybrid Work Options

Risks

Increased competition from digital-first agencies offering cost-effective solutions.

The rise of in-house marketing teams reduces demand for external agency services.

Economic uncertainties and budget cuts may impact Ogilvy's revenue streams.

Differentiation

Ogilvy's global presence spans 132 offices in 83 countries, offering extensive reach.

The agency's six core capabilities provide comprehensive brand solutions for diverse client needs.

Ogilvy's legacy of iconic campaigns positions it as a leader in creative marketing.

Upsides

AI-driven marketing strategies enhance personalized campaigns and client ROI.

Short-form video content offers new storytelling opportunities on platforms like TikTok.

Ogilvy's recognition in Forbes' Best Consulting Firms list boosts its consulting credibility.

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