Executive Assistant, Business Affairs (Disney Branded Television) at The Walt Disney Company

Burbank, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, TelevisionIndustries

Requirements

2+ years prior work experience at a law firm, talent agency, production company, studio or network with a solid grasp of the entertainment business
Ability to multitask and prioritize, independently managing and disseminating a variety of assignments punctually and efficiently
Thrives in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to follow-through
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Excellent communication skills (written and verbal) with all levels of leadership and the ability to effectively liaise with productions, agencies, other studios, etc
Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization
Maintains a positive, professional demeanor under pressure
Ability to anticipate the executive’s needs and effectively handle frequently changing priorities
Highly skilled in meeting deadlines, prioritizing work, and driving quality results
Maintain flexibility and adaptability, changing course of action quickly when necessary
Approaches work with a strong sense of purpose, competence, authority and compassion
Resourceful and critical approach to understanding and resolving issues
Strong computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Workday, and SAP Concur
Preferred Qualifications
3+ years of experience working in a high-volume, fast-paced environment
Exposure to deal-making processes and contract management is a strong plus
Knowledge and passion for entertainment and media
Desire to contribute creatively

Responsibilities

Schedule meetings across multiple time zones, departments, and brands while respecting the need for flexibility and adaptability in an ever-changing environment
Represent the office of the Head of Business Affairs by effectively communicating with teams at all levels across the studios
Oversee travel arrangements, track expense reports, and various other administrative tasks
Provide meeting preparation materials – compile grids, research industry leaders, and curate relevant information across multiple brands
Answer phones and log calls – generate a comprehensive understanding of the industry and agency, and talent representative landscape
Foster a positive, inclusive environment for all who interact with the office and team
Manage flow of information and files in/out of office
Serve as the liaison to external industry counterparts, and effectively interact with leadership and talent representatives
Update department documents and content tracking portals
Drafting, reviewing, and redlining contracts and other legal documents as needed
Calendar management, meeting scheduling, travel & expense reports, gathering and synthesizing information, and other administrative support as needed