Executive Assistant at Zoom

San Jose, California, United States

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$65,400 – $158,700Compensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, SaaSIndustries

Requirements

4+ years of proven experience as an executive assistant or in other administrative positions
Ability to manage complex schedules and prioritize tasks
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other office productivity tools
Maintain strict discretion and confidentiality at all times
Experience in tech or SaaS environment is a plus
Open to a hybrid set up of 4 days in office

Responsibilities

Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements
Acting as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks
Assisting in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics
Handling confidential information with discretion and maintaining confidentiality
Helping LT liaise with key project work-streams, including tracking deadlines, deliverables, and action items when projects are live
Organizing and coordinating internal and external events, such as team off-sites, conferences, and client visits
Processing expense reports and managing budgets related to travel, events, and office expenses

Skills

Key technologies and capabilities for this role

Calendar ManagementSchedulingTravel ArrangementsMicrosoft Office SuiteGoogle WorkspaceExpense ReportsEvent CoordinationConfidentiality

Questions & Answers

Common questions about this position

What is the salary range for the Executive Assistant position?

The salary range is a minimum of $65,400.00 to a maximum of $158,700.00, which includes base salary, bonus, and equity value under Zoom's Total Direct Compensation philosophy. Starting pay depends on qualifications, experience, and location.

Is this Executive Assistant role remote or hybrid?

The role requires a hybrid setup with 4 days in the office. Zoom follows a structured hybrid approach centered around offices and remote work environments.

What skills and experience are required for this Executive Assistant role?

Candidates need 4+ years of proven experience as an executive assistant or in administrative positions, proficiency in Microsoft Office Suite, Google Workspace, and other office tools, plus the ability to manage complex schedules, prioritize tasks, and maintain strict confidentiality.

What is the team like for this Executive Assistant position?

The role supports two senior leaders at Zoom, facilitating efficiency in revenue-generating activities in a fast-paced environment.

What makes a strong candidate for the Executive Assistant role at Zoom?

A strong candidate is highly organized, proactive, detail-oriented with excellent communication skills, able to manage multiple priorities, handle confidential information discreetly, and has experience in a tech or SaaS environment as a plus.

Zoom

Video conferencing and online meeting solutions

About Zoom

Zoom provides video conferencing and online meeting solutions that allow users to conduct virtual meetings, webinars, and collaborative sessions. Its main product is video conferencing software, which enables high-quality video and audio communication, along with features like screen sharing, group messaging, and virtual backgrounds. Zoom also offers specialized products for larger events, such as Zoom Webinars and Zoom Events. The company operates on a freemium model, providing basic services for free while charging for advanced features through subscription plans tailored for various users, including businesses, educational institutions, and healthcare providers. Zoom stands out from competitors due to its user-friendly interface, reliable performance, and scalability for different needs, making it a vital tool for remote work, online education, telehealth, and social interactions.

San Jose, CaliforniaHeadquarters

2013Year Founded

$144.5MTotal Funding

IPOCompany Stage

Enterprise Software, Education, HealthcareIndustries

10,001+Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Hybrid Work Options

Flexible Work Hours

Stock Options

Company Equity

Paid Vacation

Paid Sick Leave

Risks

Increased competition from Microsoft Teams and Google Meet threatens Zoom's market share.

Privacy concerns and regulatory scrutiny could impact Zoom's operations and reputation.

Hybrid work models may reduce demand for virtual meetings, affecting Zoom's growth.

Differentiation

Zoom offers a user-friendly interface with reliable performance for virtual meetings.

The platform supports diverse needs, including remote work, education, and telehealth.

Zoom's freemium model attracts a wide range of users with scalable subscription options.

Upsides

Zoom integrates AI tools to enhance virtual meeting effectiveness and productivity.

The expansion of 5G networks improves Zoom's video conferencing quality and accessibility.

Zoom's secure, HIPAA-compliant solutions drive demand in the telehealth sector.

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