Executive Assistant at Thermo Fisher Scientific

Horsham, England, United Kingdom

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Not SpecifiedCompensation

Senior (5 to 8 years), Expert & Leadership (9+ years)Experience Level

Full TimeJob Type

UnknownVisa

Pharmaceuticals, Life SciencesIndustries

Requirements

10+ years’ executive assistant experience in a large, global organization preferred
Pharmaceutical industry experience preferred
Bachelor’s degree or equivalent experience required; advanced administrative certifications or business coursework a plus
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, SharePoint, Zoom)
Outstanding verbal and written communication, with strong editing and proofreading abilities
Demonstrated ability to manage confidential information with discretion and integrity
Adept at balancing competing priorities and working independently under pressure
Strong interpersonal presence with executive maturity, emotional intelligence, and the ability to build trust quickly
Experience supporting a Site Director or General Manager within a business unit (preferred)
Familiarity with enterprise-wide tools such as Workday and Concur (preferred)
Ability to collaborate across multiple time zones and work with global teams (preferred)

Responsibilities

Provide proactive, high-level calendar and schedule management, including prioritization and alignment with business objectives
Coordinate complex domestic and international travel plans, including accommodations, visas, and itineraries
Prepare and manage confidential communications, reports, and presentations for internal and external audiences
Serve as a reliable intermediary between the General Manager and senior leaders, clients, partners, and internal collaborators
Track and follow up on key projects and ensure timely execution of action items
Prepare briefing materials, leadership updates, and executive summaries with high accuracy and business relevance
Partner with the CTD leadership team to coordinate planning cycles, operating reviews, and business unit communications
Process expense reports, reconcile executive credit cards, and support procurement or vendor-related transactions
Maintain executive files, records, and documentation in accordance with company policy and confidentiality standards
Continuously seek opportunities to improve administrative operations through tools, systems, and process upgrades

Skills

Key technologies and capabilities for this role

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft TeamsSharePointZoomCalendar ManagementTravel CoordinationExpense ReportingConfidential CommunicationsProject TrackingExecutive Reporting

Questions & Answers

Common questions about this position

What experience is required for this Executive Assistant role?

10+ years’ executive assistant experience in a large, global organization is preferred, along with pharmaceutical industry knowledge. A Bachelor’s degree or equivalent experience is required, and advanced administrative certifications are a plus.

What technical skills are needed for this position?

Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, SharePoint, Zoom) is required. Familiarity with enterprise-wide tools such as Workday and Concur is preferred.

Is this a remote position, or does it require office work?

The role is based in office environmental conditions with a standard Monday-Friday work schedule.

What salary or compensation is offered for this role?

This information is not specified in the job description.

What makes a strong candidate for this Executive Assistant position?

Candidates with experience supporting a Site Director or General Manager, strong interpersonal presence with executive maturity and emotional intelligence, and the ability to collaborate across multiple time zones stand out.

Thermo Fisher Scientific

Provides life sciences products and services

About Thermo Fisher Scientific

Thermo Fisher Scientific offers a variety of products and services that support scientific research and healthcare, including laboratory equipment, reagents, and software solutions. Their products are used in applications like protein biology, real-time PCR, and sequencing, serving clients such as academic institutions and pharmaceutical companies. Unlike competitors, Thermo Fisher emphasizes customer support and education, helping clients optimize their experiments. The company's goal is to be a leading provider of life sciences solutions that contribute to a healthier and safer world.

Waltham, MassachusettsHeadquarters

1956Year Founded

$17MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Increased competition in single-use bioprocessing may impact market share.

Sale of anatomical pathology business could create a temporary product gap.

Investment in miDiagnostics may face regulatory challenges affecting returns.

Differentiation

Thermo Fisher offers a comprehensive range of life sciences products and services.

Their well-known brands include Thermo Scientific, Applied Biosystems, and Invitrogen.

They provide strong customer support and educational resources to optimize client workflows.

Upsides

Expansion of biologics production facility enhances capacity for precision biologics monitoring.

Investment in miDiagnostics aligns with demand for rapid diagnostic solutions in BioPharma.

Collaboration with Mainz Biomed positions them in the growing cancer detection market.

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