Executive Assistant at Northern Trust

Chicago, Illinois, United States

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, Wealth ManagementIndustries

10+ years of administrative support experience working with senior, C-level executives
Ability to work 5 days a week in the office
Excellent oral and written communication skills
Analytical and problem-solving skills
Proven experience working in fast-paced environments and navigating within large organizations
Technical skills / systems knowledge (e.g. Microsoft Office, PowerPoint, Excel)
A College or University degree and/or relevant administrative support experience
Ability to work under pressure, handle confidential matters with discretion and attention to detail
Flexibility in working hours

Manages complex and heavy daily calendar management including meetings, appointments, conferences and outside engagements
Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
Monitors e-mails, screens telephone calls and visitors and provides general assistance
Prepares internal and external correspondences, reports and presentations
Communicates and acts as a liaison between the external or internal executives, managers and clients in coordinating meetings, responding to inquiries and/or special requests
Organize, prioritize, and coordinate assignments/events
Handles finance and expense management for the senior management/executive such as invoices, expense processing, etc
May work on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
May transcribe notes for senior management/executives
Maintains and organizes paper and electronic files
Delivers a work product that requires less revision
May have direct interaction with committees and/or other Senior Management/Executives
May greet or assist clients and/or vendors
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives