Executive Assistant at Anyscale

San Francisco, California, United States

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$133,400 – $154,700Compensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, AI, Machine LearningIndustries

Requirements

BA / BS degree or equivalent work experience
7+ years of experience, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
Prior experience supporting 2+ executives
Palo Alto / San Francisco Bay Area based
Superior organizational skills, attention to detail and timely follow through on all tasks and AIs
Problem solver with strong analytical skills
Works well under pressure in a fast paced environment
Strong communication skills and ability to interact with internal and external partners
Team oriented mindset with a genuine interest in learning by helping
Preferred Qualifications
Prior experience working at a startup
Prior experience working in tech
Proficient with Google Workspace and Slack

Responsibilities

Managing multiple complex calendars including scheduling, organization and prioritization to best leverage executives time
Planning, booking and managing travel
Creation, management and tracking of expenses, including comprehensive understanding of expense policy
Working with internal and external stakeholders as needed for ad hoc projects
Partner with cross org partners and/or vendors to provide support as needed for company events
Partner closely with the admin team
Handle confidential and non-routine information and facilitate communication between appropriate departments
Contracts support including uploading and ushering contracts through review and signature process
Partner with our office manager to provide optimal experience to the team in our Palo Alto office including greeting external guests, tracking and stocking office consumables, monitoring deliveries and maintenance

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel BookingExpense TrackingStakeholder ManagementEvent SupportContract AdministrationOffice ManagementConfidential Information Handling

Questions & Answers

Common questions about this position

What is the salary range for the Executive Assistant position?

The salary range is $133.4K - $154.7K.

Is this role remote or onsite, and where is the office located?

This is an onsite role based in the San Francisco Bay Area, specifically at the San Francisco and Palo Alto offices.

What are the key skills required for this Executive Assistant role?

Key skills include superior organizational skills, attention to detail, strong analytical and problem-solving abilities, excellent communication skills, and the ability to work well under pressure in a fast-paced environment.

What is the company culture like at Anyscale?

Anyscale has a fast-paced startup environment that values an enthusiastic, team-oriented mindset, a can-do attitude, collaborative spirit, and a genuine interest in learning by helping others.

What qualifications make a strong candidate for this role?

Strong candidates have a BA/BS degree or equivalent, 7+ years of experience with at least 2 years supporting VP-level or Director-level leaders, prior experience supporting 2+ executives, and are based in the Palo Alto/San Francisco Bay Area; startup and tech experience is preferred.

Anyscale

Platform for scaling AI workloads

About Anyscale

Anyscale provides a platform designed to scale and productionize artificial intelligence (AI) and machine learning (ML) workloads. Its main product, Ray, is an open-source framework that helps developers manage and scale AI applications across various fields, including Generative AI, Large Language Models (LLMs), and computer vision. Ray allows companies to enhance the performance, fault tolerance, and scalability of their AI systems, with some users reporting over 90% improvements in efficiency, latency, and cost-effectiveness. Anyscale primarily serves clients in the AI and ML sectors, including major companies like OpenAI and Ant Group, who rely on Ray for training large models. The company operates on a software-as-a-service (SaaS) model, charging clients a subscription fee for access to the Ray platform. Anyscale's goal is to empower organizations to effectively scale their AI workloads and optimize their operations.

San Francisco, CaliforniaHeadquarters

2019Year Founded

$252.5MTotal Funding

SERIES_CCompany Stage

Enterprise Software, AI & Machine LearningIndustries

201-500Employees

Benefits

Medical, Dental, and Vision insurance

401K retirement savings

Flexible time off

FSA and Commuter benefits

Parental and family leave

Office & phone plan reimbursement

Risks

ShadowRay vulnerability in Ray framework poses significant security risk with no patch.

OctoML's OctoAI service increases competition in AI infrastructure market.

Dependency on Nvidia's technology could be risky if Nvidia faces issues.

Differentiation

Anyscale's Ray framework scales AI applications from laptops to cloud seamlessly.

Ray is widely used in Generative AI, LLMs, and computer vision fields.

Anyscale's SaaS model provides recurring revenue through subscription fees for Ray platform.

Upsides

Anyscale's $100M Series C funding indicates strong investor confidence and growth potential.

Partnership with Nvidia enhances performance and cost-efficiency for AI deployments.

Anyscale Endpoints offers 10X cost-efficiency for popular open-source LLMs.

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