Executive Administrative Assistant - SMG at Hartford Financial Services

Cedar Rapids, Iowa, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial ServicesIndustries

Requirements

High school graduate or equivalent; business college certificate preferred
Minimum of 5 years’ administrative experience
Working knowledge of Microsoft Office; Adobe Creative Suites; SharePoint
Prior experience with travel and event management as well as working with off-site/remote team members
Proficient in all Microsoft Office products, SharePoint, Adobe products

Responsibilities

Act as a strategic partner: Build trust and proactively manage sensitive company and personal information
Serve as a liaison between the executive team and internal/external stakeholders, ensuring clarity and professionalism in all interactions
Administer company-sensitive and proprietary information with utmost discretion
Calendar/time management: Block dedicated time for strategic priorities, manage multiple calendars, and ensure optimal use of executive time
Inbox Management and Prioritization: Proactively manage the executive’s email inbox, ensuring prompt review and organization of incoming messages. Use advanced tools and AI-powered features to categorize, flag, and sort emails by urgency, sender, and topic
Event Management (Tradeshows, Customer/Team Events): Assist the planning, coordination, and execution of high-impact events—including tradeshows, customer appreciation gatherings, and internal team-building activities. Collaborate with cross-functional teams and external vendors to manage logistics, budgets, and timelines. Conduct post-event evaluations, gather feedback, implement process improvements, and maintain detailed records
Executive communication: Draft and review high-level communications on behalf of the SVP/GM. Prepare briefing documents, talking points, and presentations for meetings and events
High-level meeting coordination: Schedule, facilitate, and prepare support materials (agendas, presentations, minutes). Track and follow up on action items
Anticipatory support: Proactively identify gaps, upcoming needs, and initiate solutions before issues arise. Distinguish between urgent and important tasks, aligning priorities with executive goals
Special projects: Take ownership of special projects or priorities, collaborating across teams to ensure successful outcomes. Lead or assist with strategic initiatives as assigned
Represent the executive: Attend meetings as a proxy, when necessary, take thorough notes, and ensure follow-up on commitments
Resourcefulness: Find solutions and workarounds when challenges arise. Implement process improvements for administrative efficiency

Skills

Calendar Management

Email Management

Event Planning

Confidential Information Handling

Stakeholder Liaison

Time Management

Inbox Prioritization

Tradeshow Coordination

Hartford Financial Services

Insurance and financial services provider

About Hartford Financial Services

Hartford Financial Services provides insurance and financial products designed to protect individuals and businesses. Their offerings include various types of insurance, such as auto, home, and business insurance, as well as retirement and investment solutions. The company focuses on ensuring that clients are safeguarded against risks while also aiming to create a positive impact in the community. Unlike many competitors, Hartford Financial Services emphasizes a commitment to human achievement, striving to support clients in ways that extend beyond traditional insurance coverage. The goal of the company is to empower individuals and businesses to thrive by providing comprehensive protection and contributing to societal well-being.

Hartford, ConnecticutHeadquarters

1810Year Founded

$77.7MTotal Funding

N/ACompany Stage

Social Impact, Financial ServicesIndustries

10,001+Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Vacation

Paid Holidays

Hybrid Work Options

Remote Work Options

Tuition Reimbursement

Risks

AI-driven solutions like HOMEE increase competition in P&C insurance.

Beam Benefits' growth challenges Hartford's market position in employee benefits.

Superscript's funding may disrupt traditional insurance models Hartford relies on.

Differentiation

Hartford is recognized as one of the World's Most Ethical Companies.

The Hartford's critical illness insurance covers a wide range of health conditions.

Partnership with CAPE Analytics enhances Hartford's risk assessment with geospatial intelligence.

Upsides

AI-driven claims management adoption boosts efficiency in insurance processing.

Digital transformation with Beam Benefits simplifies employee benefits processes.

Geospatial intelligence from CAPE Analytics improves risk assessment and underwriting.

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