[Remote] Event Planner at Solana Foundation

United Arab Emirates

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Blockchain, Cryptocurrency, Non-ProfitIndustries

Requirements

5+ years of experience planning and producing events of all sizes (20–6,000+), including high-profile offsites, global conferences, and unconventional/experiential activations
Mastery of end-to-end event planning and production, including on-site operations, technical builds, logistics, and vendor management
Strong communicator who quickly builds rapport with stakeholders and cross-functional teams
Confident operating independently while collaborating across marketing, BD, design, production, and leadership
Strong global vendor management skills, with experience sourcing and evaluating partners across regions
Ability to see the big picture while flawlessly managing details in ambiguous, high-velocity environments
Exposure to Web3, finance, luxury, or retail environments is a strong plus, understanding the nuance of technical audiences, high-end hospitality, and storytelling-driven experiences that command attention
Expertise with event technology platforms, tools, workflows, and systems
Creativity, resourcefulness, operational discipline, and a calm, solutions-oriented approach under pressure
Able to travel up to 50-65%, willing to travel and work evenings/weekends

Responsibilities

Serve as a strategic partner to the Head of Events and the wider Events Team, contributing to end-to-end planning and decision-making
Plan and execute global events ranging from intimate 20-person gatherings to 6,000+ attendee conferences
Own critical event details: vendor management, agency, venue, décor, catering, entertainment, transportation, registration, attendee management, equipment, run of show, and promotional assets
Conduct vendor research, source partners, and support contract and rate negotiations
Lead and organize cross-functional planning meetings across time zones with product marketing, corporate marketing, partner marketing, production, and external vendors
Manage event timelines, deliverables, and workflows, ensuring deadlines across logistics, creative, marketing, and sponsorship teams are met
Communicate objectives, decisions, risks, and status updates clearly and proactively
Build and manage budgets, track spend, reconcile invoices/POs, and ensure financial accuracy
Develop event decks, production documents, staff schedules, and show operation guides
Travel globally and lead on-site operations: setup, live execution, vendor oversight, attendee experience, and teardown
Manage and communicate across multiple channels (email, slack and messenger apps) in a fast-paced environment
Run pre- and post-event evaluations and produce insights, reports, and key recommendations
Identify innovative concepts, emerging trends, and opportunities to elevate the Solana event experience
Maintain and cultivate a global vendor network that aligns with Solana’s event standards of quality, creativity, and reliability

Skills

Key technologies and capabilities for this role

Event PlanningVendor ManagementBudget ManagementVenue SourcingCatering CoordinationAttendee ManagementRegistration SystemsContract NegotiationCross-Functional CollaborationEvent LogisticsProduction SchedulingGlobal Event Execution

Questions & Answers

Common questions about this position

Is this event planner position remote?

Yes, the position is fully remote.

What experience is required for the event planner role?

Candidates ideally have 5+ years of experience planning and producing events of all sizes (20–6,000+), including high-profile offsites, global conferences, and unconventional activations, along with mastery of end-to-end event planning and production.

How much travel is involved in this role?

The role requires global travel up to 50-65% of the time, including leading on-site operations, and willingness to work evenings and weekends.

What does the events team environment look like at Solana Foundation?

The role involves thriving in fast-paced, global environments, serving as a strategic partner to the Head of Events and wider Events Team, leading cross-functional meetings across time zones, and communicating across multiple channels like email, Slack, and messenger apps.

What makes a strong candidate for this event planner position?

A strong candidate has 5+ years of event planning experience across scales, mastery of end-to-end production including vendor management and on-site operations, strong communication skills, and the ability to thrive in fast-paced global settings with significant travel.

Solana Foundation

Blockchain platform for decentralized applications

About Solana Foundation

Solana is a blockchain platform that allows for the development of fast and secure decentralized applications (dApps) and cryptocurrencies. It can process thousands of transactions per second, making it appealing for developers and traders in the decentralized finance (DeFi) space. Revenue is generated through transaction fees and staking rewards, with validators earning SOL tokens for securing the network. The Solana Foundation supports the ecosystem by providing grants and resources to promote decentralization and application development.

None, SwitzerlandHeadquarters

2018Year Founded

$339.8MTotal Funding

SEEDCompany Stage

Fintech, Crypto & Web3Industries

201-500Employees

Risks

Stablecoin adoption may reduce demand for Solana's native SOL tokens.

Regulatory scrutiny on stablecoins could impact Solana's blockchain development focus.

Geopolitical tensions from crypto use in sanctioned regions may affect Solana's operations.

Differentiation

Solana processes thousands of transactions per second, offering unmatched speed and efficiency.

The network's security is bolstered by thousands of independent validating nodes.

Solana's Delegation Program incentivizes high-quality operations among validators.

Upsides

Pro-crypto U.S. administration may enhance Solana's growth in the American market.

Solana's investment in RD Technologies could expand its ecosystem in Hong Kong.

Stablecoin adoption for cross-border payments creates new opportunities for Solana's blockchain solutions.

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