Document Production Associate Sr. at Williams

Wheeling, West Virginia, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Legal, Banking, CorporateIndustries

Requirements

High school diploma or equivalent required; higher level education preferred or equivalent work experience
Minimum 3 years’ experience preferably in a legal, banking or large corporate environment
Document production, word processing experience preferred
Advanced skill in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
Adept with other software programs for editing and/or creating documents
Knowledge of a legal timekeeping or job tracking system is preferred
Ability to work in a fast-paced, team environment, working both independently and collaboratively
Ability to prioritize work, balance projects and meet deadlines in a timely manner
Strong attention to detail with good organizational skills and emphasis on accuracy and quality
Ability to handle sensitive and/or confidential documents and information
Ability to make independent decisions that conform to business needs and policy
Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level
Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure
Must be self-motivated with positive can-do attitude
Proven customer service skills are required to create, maintain and enhance customer relationships
Must be able to interact effectively with multi-functional and diverse backgrounds
Ability to work overtime as needed
Ability to work sitting down all or most of the time
Professional attire required

Responsibilities

Perform document production work according to established policies and procedures (essential function)
Thoroughly assess job request, identify correct process needed to produce documents and ensure appropriate completion throughout task lifecycle (essential function)
Exercise independent judgment & use established procedures, standards and formats to edit, proofread, convert, create, transcribe or otherwise complete document production requests to client satisfaction (essential function)
Demonstrate intermediate to advanced use of equipment/technology/software and hardware necessary to perform job functions (essential function)
Assist with coordination of document production services, preparation, intake, and workflow within team (essential function)
Troubleshoot more complex software or hardware problems (essential function)
Utilize appropriate logs and/or tracking software for all assigned work (essential function)
Meet contracted deadlines for accepting, completing, and delivering all work (essential function)
Communicate with peers, supervisor or client on job or deadline issues (essential function)
Help foster a proactive environment of continuous service enhancement and relationship building with the client
Handle sensitive and/or confidential documents and information
Perform Quality Assurance on work of others
Train more junior staff members
Assist peer teams with proofreading, design or other document production and preparation, as needed
Complete other tasks and assignments as assigned by management
Interact with clients in person, over the phone or electronically
Adhere to Williams Lea policies in addition to client site policies
Use equipment and supplies in a cost-efficient manner

Skills

Key technologies and capabilities for this role

Microsoft WordMicrosoft ExcelMicrosoft PowerPointDocument ProductionWord ProcessingProofreadingEditingTroubleshootingQuality AssuranceKeyboarding

Questions & Answers

Common questions about this position

What is the salary for the Document Production Associate Sr. position?

This information is not specified in the job description.

Is this a remote position, or is there a required location?

This information is not specified in the job description.

What skills are required for this role?

Required skills include advanced proficiency in MS Office software (Word, Excel, PowerPoint), strong keyboarding and typing skills, adeptness with other document editing/creating software, and knowledge of legal timekeeping or job tracking systems preferred. Additional needs are the ability to work in a fast-paced team environment, prioritize tasks, meet deadlines, and handle confidential information.

What is the work environment like at Williams for this role?

The role involves working in a fast-paced, team environment both independently and collaboratively, with emphasis on meeting deadlines, handling confidential documents, and fostering continuous service enhancement and client relationships.

What qualifications make a strong candidate for this position?

Strong candidates have a high school diploma or equivalent (higher education preferred), minimum 3 years’ experience in legal, banking, or corporate environments, document production or word processing experience, advanced MS Office skills, proven customer service skills, and a self-motivated attitude with excellent communication.