Contract Administrator, Sr at AeroVironment

Simi Valley, California, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Aerospace, DefenseIndustries

Requirements

Associate and/or Bachelor degree in Business Administration or equivalent combination of experience and education
Minimum of 8 – 12 years' experience performing duties and responsibilities in an aerospace/defense/government contracting environment
Working knowledge of federal acquisition regulations

Responsibilities

Act as escalation POC for contract entry, order management, WAWF submissions, and error resolution
Coordinate with Finance, Operations, and Program Management to resolve booking issues
Support intake governance (i.e., ensure required documentation is provided)
Maintain process knowledge and support training for contract department
Partner with leadership on Fusion process improvements and preparation for CLM migration
Provide quality checks on system entries (contract header, lines, billing/revenue plans, milestones)
Develop and maintain contract templates, clause libraries, approval workflows, and reporting dashboards in the ERP
Support integration between the new CLM system and existing ERPs and document management systems
Assist in drafting training materials, delivering training sessions, and driving user adoption across the organization
Monitor system usage, provide ongoing support, and recommend process improvements to maximize efficiency and compliance
Maintain compliance with company policies, procedures, and applicable regulations while ensuring data integrity
Work with the Contracts Manager and other functions including Sales, Strategy and Marketing, Finance, and the Legal team on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products
Responsible for generating compliance matrices and making recommendations in accordance with AV policies and procedures
Ensure compliance with contracting policies, laws and regulations, including but not limited to Federal Acquisition Regulations, Defense Federal Acquisition Regulation Supplements, Cost Accounting Standards, Export Administration Regulations and International Traffic in Arms Regulations
Serve as point-of-contact for assigned customer portfolio and serve as customer interface on pre-contract and active contract activities
Manage and monitor the performance of long-term contracts and agreements. Analyze and concisely summarize contractual obligations, commitments, and performance for internal stakeholders
Analyze the impact of modifications and revisions to contract terms and prepare recommendations and risk reviews for management
Coordinate flow-downs of terms and conditions with all functional departments including program management, engineering, product support, finance, quality, supply chain management, manufacturing, as required
Assist other Contracts Administrators in ensuring the customer is compliant with the terms and conditions
Evaluate proposals for accuracy and compliance with AV Terms and Conditions and export regulations, prepare and submit quotes; Participate in proposal planning
Liaison with Defense Contract Management Agency (DCMA) for sources, inspections and quality checks
Maintain an accurate audit file for each contract which will include original contract, all correspondences, changes/deviations, amendments, clarifications, etc
Support maintenance and retrieval of contract documents/files and validated data, preparation of reports and participation in status reviews
Other duties as assigned

Skills

Key technologies and capabilities for this role

Contract AdministrationERPCLMWAWFOrder ManagementCompliance MatricesProcess ImprovementContract NegotiationBid PreparationTraining DeliveryFusionApproval Workflows

Questions & Answers

Common questions about this position

What is the employment type for this Contract Administrator, Sr position?

This is a full-time regular position.

Is this Contract Administrator, Sr role remote or onsite?

This information is not specified in the job description.

What key skills are needed for the Senior Contracts Administrator role?

Key skills include contract lifecycle management, process improvement, compliance with regulations like FAR, DFARS, ITAR, and EAR, system operations oversight in ERP and CLM, and coordination across Finance, Operations, and Program Management.

What is the team environment like for this contracts role at AeroVironment?

The role is part of a dynamic corporate team embedded in a mission-focused operations group, collaborating with Finance, Operations, Program Management, Sales, Legal, and others.

What makes a strong candidate for the Senior Contracts Administrator position?

Strong candidates have experience in contract administration, compliance with federal regulations, process improvement, system integration with ERP and CLM, and the ability to coordinate across multiple departments while serving as a point of contact.

AeroVironment

Develops autonomous robotic systems for defense

About AeroVironment

AeroVironment develops and sells autonomous robotic systems that can perform various missions without human intervention. These systems are designed to enhance operational efficiency, reduce risks to personnel, and provide valuable data to users. The company primarily serves government agencies, defense organizations, and commercial clients, focusing on the defense and aerospace sectors. AeroVironment stands out from its competitors by emphasizing sustainability and environmental responsibility in its business practices, which not only helps the environment but also builds loyalty among employees and customers. The company's goal is to lead the market in intelligent robotic systems while promoting sustainable practices and creating new business opportunities.

Monrovia, CaliforniaHeadquarters

1971Year Founded

$20.3MTotal Funding

IPOCompany Stage

Robotics & Automation, Aerospace, DefenseIndustries

501-1,000Employees

Benefits

Health, Dental, & Vision

Health Savings Account

401(k) Account

Alternative Work Schedule

Educational and Tuition Assistance Programs

Employee Assistance Program

Sick Leave Donation

Time Off

Travel Assistance

Company Sponsored Events

Risks

Competition from European drone companies like Parrot may impact market share.

US-China trade tensions could disrupt AeroVironment's supply chain.

BlueHalo acquisition poses integration risks and management distraction.

Differentiation

AeroVironment specializes in unmanned aircraft systems for defense and commercial markets.

The company focuses on sustainability and innovation in autonomous robotic systems.

AeroVironment's acquisition of BlueHalo enhances its defense technology capabilities.

Upsides

Increased demand for Western-made drones boosts AeroVironment's market share.

BlueHalo acquisition enhances AeroVironment's competitive edge in defense technology.

Customizable AI UAVs attract new military contracts with enhanced adaptability.

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