Client Services Associate at RPS North America

Santa Barbara, California, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Business Services, Facilities ManagementIndustries

Requirements

High School Diploma (or equivalent) required
1+ years prior work experience preferred
Ability to work assigned work hours determined by manager
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Superb written and verbal communication skills
Current knowledge or ability to learn computer-based systems required for functions of position
Required to maintain an overall professional appearance and attitude
Adhere to all policies and procedures required
Strong verbal and written communication skills
Excellent customer service skills
PC skills MS Office Suite experience
Ability to handle multiple tasks simultaneously
Good organizational skills
Working knowledge of MFD equipment
Knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions
Ability to work independently and capable of completing projects
Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials
Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart (approximately 50% of the time)

Responsibilities

Provides 5-star customer service to all employees (in all forms of communication)
Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package
Manages outgoing mail/package transactions
Performs duties associated with shipping and receiving of materials
Notifies employees upon receipt of inbound deliveries
Distributes mail/packages to company personnel
Acts as point of contact for company personnel on mail/package inquiries
Performs daily key ops of convenience multi-function devices (ensuring functionality, replenish toner/paper)
Submit work orders for certain requests
Service and replenish the barista, pantry, conference, kitchen, or meetings areas
Perform meeting room and conference room set ups
May perform building occupant moves within assigned facilities
Perform light maintenance and cleaning duties as assigned
Maintains the Business Service Center area in a neat and orderly fashion
Monitors level of office supplies on the floor, and replenishing and orders accordingly
Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality
Proactively seeks out additional work during downtime
Builds professional relationships with customers and other teams
Maintains professionalism and composure when interacting with all employees
Trains back-up and providing guidance on policies and procedures
Determines what additional support is needed when handling sensitive inquiries
Provides exceptional customer service to client
Provides reception or concierge (front of office) coverage as needed

Skills

Key technologies and capabilities for this role

customer servicemail processingshipping and receivingoffice supplies managementcopier maintenancepantry serviceconference room setuplight maintenancechain of custody softwarework order submission

Questions & Answers

Common questions about this position

What skills are required for the Client Services Associate role?

Required skills include strong verbal and written communication skills, excellent customer service skills, PC skills with MS Office Suite experience, ability to handle multiple tasks simultaneously, good organizational skills, working knowledge of MFD equipment, and understanding of shipping/receiving procedures.

What does the Client Services Associate do on a daily basis?

Daily duties include processing inbound/outbound mail, distributing mail and packages, shipping and receiving materials, maintaining office supplies and copy/print machines, providing customer service, and performing light maintenance and cleaning.

Is this a remote position?

This information is not specified in the job description.

What is the salary for this position?

This information is not specified in the job description.

What makes a strong candidate for this role?

A strong candidate excels in customer service, has experience with MS Office, mail/shipping procedures, and MFD equipment, and demonstrates organizational skills, multitasking ability, and professionalism in communication.

RPS North America

Global consulting firm for diverse sectors

About RPS North America

RPS North America provides consulting and advisory services across various sectors, including property, energy, transport, defense, government services, and water resources. The company helps clients, which range from large corporations to non-profits, navigate complex challenges and achieve regulatory compliance through a wide array of services. These services include management consulting, environmental consulting, project management, and digital solutions, among others. RPS North America stands out from its competitors by leveraging its deep expertise and global presence to deliver tailored solutions that meet specific client needs. The company's goal is to drive sustainable growth and address critical issues such as infrastructure development and risk management, ensuring a consistent demand for its high-value services.

Delft, NetherlandsHeadquarters

1970Year Founded

$31.5KTotal Funding

ACQUISITIONCompany Stage

Consulting, Energy, Enterprise SoftwareIndustries

5,001-10,000Employees

Risks

Increased competition from AECOM with new regional director.

Acquisition by Tetra Tech may impact client relationships.

Internal competition from NEO Material Development Kit could cause brand confusion.

Differentiation

RPS Group offers a wide range of consulting and advisory services.

The company has a strong focus on sustainability and environmental consulting.

RPS leverages its global presence and multidisciplinary teams for tailored solutions.

Upsides

Increased demand for environmental consulting due to global sustainability focus.

Growing interest in digital transformation aligns with RPS's expertise.

Expansion of green finance offers new project opportunities for RPS.

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