Associate, Office Services at Global Strategy Group

New York, New York, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Public Affairs, Strategic CommunicationsIndustries

Requirements

A minimum of 1 - 2 years of administrative or front desk experience
Willingness and ability to be on-site 5 days per week in our NYC office
Proficient with MS Office Suite (particularly Outlook + EXCEL) and Windows Computers
Strong proficiency in calendar management and scheduling in Outlook
Comfortable working with new technology and learning to troubleshoot technical problems
Punctual and reliable, able to adjust schedule for occasional early morning or evening events
Handles sensitive information with integrity, discretion and professionalism
Communicates clearly and confidently, and knows how to build strong relationships across teams
Brings a helpful, solutions-oriented mindset and takes pride in making things run smoothly
Stays organized and adaptable, juggling multiple priorities with attention to detail

Responsibilities

Office Services Responsibilities
Greet office visitors in a welcoming and professional manner; provide assistance in navigating the office and connecting with their contacts
Maintain daily office needs, including receive, sort, and distribute incoming mail and deliveries
Arrange for messenger services & outgoing mail, including certified mail and other sensitive materials
Answer and politely screen incoming calls on a multi-line phone system covering multiple offices. Take detailed accurate messages to relay to the appropriate team members for follow-up
Manage conference room calendars and resolve booking conflicts in a timely fashion
Maintain office supplies and kitchen/pantry stock, ensuring that the office is always ready to receive guests and make a good impression
Assist with planning and set-up of client meetings and company events, including catering/room set-up, guest registration, and creating name tags/signage/other event specific media as needed
Provide additional administrative support as needed. Execute daily print jobs and other process-related needs, as determined by the Executive Assistant
Update and maintain contacts and other records in Microsoft Dynamics
Administrative Responsibilities
Support calendar management, including scheduling meetings and proactively determining when travel is needed
Prepare and reconcile expense reports using Concur, and assist in entering billable hours entry into Microsoft Dynamics for assigned team members
Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings, as needed
Work closely with IT and Office Support to troubleshoot any technology (computer, printer, cell phone, etc.) or miscellaneous issues as needs arise
Provide administrative support to senior staff as needed, which may include personal tasks such as coordinating travel or scheduling appointments
Provide reliable coverage and cross-support for other administrative staff, when needed

Skills

Office Administration

Front Desk Management

Mail Handling

Phone Systems

Conference Room Scheduling

Event Coordination

Visitor Assistance

Supply Management

Scheduling

Travel Coordination

Global Strategy Group

Public affairs firm offering strategic consulting

About Global Strategy Group

Global Strategy Group (GSG) specializes in public affairs, offering services in communications, research, and strategic consulting. The firm helps clients, including political campaigns, corporations, non-profits, and advocacy groups, by providing public opinion polling and strategic communications to understand public sentiment and navigate political and social challenges. GSG's business model focuses on customized consulting services, charging fees for projects or ongoing advisory roles, and may also include performance-based compensation. What sets GSG apart from competitors is its award-winning approach to polling and research, utilizing innovative techniques and technology. The company's goal is to deliver successful outcomes for clients while advocating for social issues, including equity and inclusion.

New York City, New YorkHeadquarters

1995Year Founded

ACQUISITIONCompany Stage

Consulting, Social ImpactIndustries

51-200Employees

Benefits

Hybrid Work Options

Risks

SEC Newgate's acquisition may impact GSG's operational autonomy.

Expanding internationally exposes GSG to unfamiliar regulatory and geopolitical risks.

Political polarization challenges GSG's ability to maintain neutrality with clients.

Differentiation

GSG is renowned for its innovative polling and research techniques.

The firm has a strong presence in major US cities like New York and Chicago.

GSG's diverse clientele includes political campaigns, corporations, and non-profits.

Upsides

Growing demand for digital strategy services boosts GSG's market opportunities.

Corporate activism trends create new avenues for GSG's strategic communications services.

Increased focus on DEI initiatives drives demand for GSG's consulting expertise.

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