Administrator, Office at Brixmor Property Group

Chesterfield, Missouri, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Real Estate, RetailIndustries

Requirements

High school diploma or equivalent. Some college or professional school preferred
3-5 years of administrative office experience (office management preferred) in a fast-paced environment
Supervisory and coaching skills with the ability to delegate tasks
Knowledge of administrative procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Accounts Payable and Receivable background using systems such as Yardi
Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrate initiative

Responsibilities

Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for management, and provide Management Team with updates of Company Policies and Procedures
If applicable - Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
If applicable - Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
If applicable - Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

Skills

Key technologies and capabilities for this role

Accounts PayableAccounts ReceivableBudgetingForecastingSalesforceLease AdministrationFleet ManagementDocuSignProcurementPetty CashOffice AdministrationInventory Management

Questions & Answers

Common questions about this position

What experience is required for the Office Administrator position?

Candidates need a high school diploma or equivalent, with some college or professional school preferred, plus 3-5 years of administrative office experience in a fast-paced environment, preferably in office management.

What key skills are needed for this role?

Required skills include supervisory and coaching abilities, knowledge of administrative procedures and customer service, aptitude for financial reports, accounts payable/receivable experience with systems like Yardi, proficiency in Microsoft Office, Salesforce, and web-based software, plus strong communication, organizational, and conflict resolution skills.

Is this a remote position or does it require on-site work?

This is an on-site position at St Louis Premium Outlets, as it involves working within a center management office.

What is the salary or compensation for this role?

This information is not specified in the job description.

What makes a strong candidate for the Office Administrator role?

A strong candidate will have office management experience, supervisory skills, financial aptitude especially with Yardi, proficiency in Microsoft Office and Salesforce, and excellent organizational, communication, and customer service skills in a fast-paced environment.

Brixmor Property Group

Owns and operates retail shopping centers

About Brixmor Property Group

Brixmor Property Group owns and operates around 360 retail centers in the United States, serving as important locations where retailers and communities interact. Their properties range from large shopping centers to smaller spaces available for lease or sale. The company focuses on sustainable growth by revitalizing underused assets and collaborating with businesses to create lively retail environments. Brixmor's revenue comes mainly from leasing spaces to a variety of tenants, including national retailers, local businesses, and seasonal pop-up shops. They offer flexible leasing options and prime locations to attract a diverse clientele. Brixmor stands out from competitors through its commitment to community engagement and sustainable practices, ensuring that its properties remain appealing and beneficial to both tenants and local communities.

New York City, New YorkHeadquarters

1985Year Founded

$400MTotal Funding

IPOCompany Stage

Real EstateIndustries

201-500Employees

Benefits

Paid parental leave

Medical/Rx/Vision coverage

Dental

Flexible spending accounts

401(k)

Life insurance

Service days

Education assistance

Risks

Rising interest rates could impact Brixmor's financing for acquisitions and redevelopment.

E-commerce growth may reduce foot traffic to Brixmor's physical shopping centers.

Potential tenant bankruptcies could increase vacancy rates and reduce rental income.

Differentiation

Brixmor focuses on grocery-anchored centers, ensuring stable foot traffic and revenue.

The company partners with entrepreneurs to revitalize underused assets, enhancing community value.

Brixmor offers flexible leasing options, attracting diverse tenants including pop-up shops.

Upsides

Moody's upgraded Brixmor's credit rating to 'Baa2', reflecting strong operating results.

Record occupancy rates and lease retention indicate robust demand for Brixmor's properties.

Brixmor's focus on sustainability aligns with increasing tenant and investor preferences.

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