Administrative Specialist at Fehr & Peers

Oakland, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Transportation, InfrastructureIndustries

Requirements

2 years of experience working in a professional business environment
BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience
Intermediate to advanced proficiency in Adobe Professional, Microsoft Office Suite, including but not limited to Microsoft Excel
Familiarity with accounts receivable and accounts payable processes, and data entry
Collaborative and solutions-oriented mindset with a strong client focus and professionalism
Flexibility in managing requests in a fast-paced environment
Excellent time management and organizational skills
Commitment to high quality, accurate, and timely work
Organized and detail-oriented
Values customer service
Eager to jump in and support the team
Open to trying new tasks
In-person availability five days per week for 40 hours a week

Responsibilities

Be the welcoming face of our team by greeting visitors, managing phone calls, and maintaining a professional office space
Prepare meeting minutes
Assist with recruitment scheduling and other administrative responsibilities
Provide general administrative support, including data entry, processing invoices, setting up projects in our invoicing system, and other general tasks
Assist Operations Managers with administrative duties as needed
Collaborate with and backfill for the Oakland and Walnut Creek administration team, including travel to the Walnut Creek office as needed
Coordinate meetings, events, and travel arrangements
Manage project-related paperwork, such as insurance certificates and business certifications
Contribute to companywide administrative initiatives aimed at enhancing collaboration and services
Handle credit card reconciliation and prepare petty cash reconciliation statements
Process accounts payable expenses, create check requests, and address accounts payable inquiries
Order lunch for office trainings/meetings and order snacks/drinks
Execute duties with a customer service and problem-solving attitude

Skills

Administrative Support

Front Desk Management

Customer Service

Event Planning

Invoicing

Data Entry

Meeting Minutes

Recruitment Scheduling

Project Setup

Fehr & Peers

Develops tailored transportation solutions

About Fehr & Peers

Fehr & Peers specializes in developing innovative transportation solutions tailored to diverse community needs, leveraging self-funded research and development investments to provide well-informed, data-driven answers and potential solutions. They actively listen to client and community needs, handling every project with diligence and focus, and have been trusted as objective partners in transportation since 1985.

100 Pringle Ave #600, Walnut Creek, CA 94596, USAHeadquarters

1985Year Founded

$5MTotal Funding

DEBT_PPCompany Stage

ConsultingIndustries

201-500Employees