Administrative Specialist at Fehr & Peers

Walnut Creek, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Transportation, Professional ServicesIndustries

Requirements

Ability to reliably work in the office 5 days per week
3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
Excellent time management and organizational skills
Strong written and verbal communication skills
Capacity to work independently with general direction and guidance
Commitment to high-quality, accurate, and timely work performance
Comfort and confidence working in a fast-paced environment with shifting priorities
Flexible attitude and comfort with managing requests and instructions from a variety of individuals
Skill in building and maintaining strong relationships with a variety of personalities and styles
Enthusiasm and ability to maintain a high level of professionalism
Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Adobe Professional
Concur knowledge helpful but not required
Notary certification (desirable)

Responsibilities

Coordinate and/or facilitate in-office meetings, including catering arrangements
Support office and company events from pre-planning to setup, takedown, and catering arrangements
Review and reconcile invoices for office expenses, routing for approval and payment
Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
Route daily mail and packages
Maintain and order office supplies
Coordinate parking badges and reconcile monthly parking invoices and validations
Coordinate and provide new hire welcome onboarding
Communicate with property management for maintenance requests and with vendors as needed
Process various forms such as insurance certificates
Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls
Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
Participate in the group that plans Corporate office activities
Update physical and virtual office bulletin boards
Perform ad hoc requests

Skills

Key technologies and capabilities for this role

Office AdministrationEvent CoordinationInvoice ReconciliationVendor ManagementOnboardingCustomer ServiceSupply ManagementMail HandlingTroubleshooting

Questions & Answers

Common questions about this position

Is this position remote or in-office?

This is an in-office position requiring the ability to reliably work in the office 5 days per week.

What experience is required for this role?

Candidates need 3+ years of experience working in a professional office environment, preferably in the Architecture and Engineering (A&E) or Consulting industry.

What key skills are needed for the Administrative Specialist position?

Essential skills include excellent time management and organizational skills, strong written and verbal communication skills, and a collaborative, solutions-oriented mindset with a focus on client satisfaction.

What is the company culture like at Fehr & Peers?

The company offers a supportive and inclusive environment focused on teamwork, employee growth and learning, and collaboration through groups like the companywide administrative group.

What makes a strong candidate for this Administrative Specialist role?

A strong candidate is a team player with a flexible attitude, comfort in a fast-paced environment with shifting priorities, and the ability to work independently while committing to high-quality, accurate, and timely work.

Fehr & Peers

Develops tailored transportation solutions

About Fehr & Peers

Fehr & Peers specializes in developing innovative transportation solutions tailored to diverse community needs, leveraging self-funded research and development investments to provide well-informed, data-driven answers and potential solutions. They actively listen to client and community needs, handling every project with diligence and focus, and have been trusted as objective partners in transportation since 1985.

100 Pringle Ave #600, Walnut Creek, CA 94596, USAHeadquarters

1985Year Founded

$5MTotal Funding

DEBT_PPCompany Stage

ConsultingIndustries

201-500Employees