Administrative Associate - Mon - Fri 8AM-5PM at Williams

Wheeling, West Virginia, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Legal, BankingIndustries

Requirements

High school diploma or equivalent
Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
Skilled in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
Familiar with other software programs for providing administrative support
Strong attention to detail; able to work on multiple projects simultaneously
Good organizational skills
Must be able to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast paced environment
Ability to communicate professionally both verbally and in writing
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Must be self-motivated with a positive attitude
Proven customer service skills are required in order to create, maintain and enhance customer relationships

Responsibilities

Create client employee expense reports
Enter vendor invoices into Chrome River, investigate past due invoices and ensure payment
Assist with in-processing/out-processing
Reporting related to expense reports and associated communications
Back-up office services personnel when absent
Perform as back-up receptionist for other offices, when necessary
Carry out other administrative clerk duties such as light typing, copying, scanning, as needed

Skills

Key technologies and capabilities for this role

Microsoft WordMicrosoft ExcelMicrosoft PowerPointChrome RiverExpense ReportsVendor InvoicesData EntryCustomer ServiceReceptionist DutiesScanningCopying

Questions & Answers

Common questions about this position

What is the pay for the Administrative Associate position?

The pay is $17.60 per hour.

Is this a remote position, or do I need to work in the office?

This is a hybrid remote position based in the Wheeling, WV office.

What skills and qualifications are required for this role?

A high school diploma or equivalent and minimum 1 year of administrative support experience are required, preferably in legal, banking, or large corporate environments. Candidates need strong MS Office skills (Word, Excel, PowerPoint), attention to detail, organizational skills, and the ability to handle multiple projects and meet deadlines.

What benefits are offered for this position?

Benefits include various health insurance options (Medical, Dental, Vision, Prescription Drug), 401k with employer match, PTO, life insurance, paid parental leave, short-term & long-term disability, flexible spending accounts, domestic partner coverage, commuter benefits, legal assistance, EAP, company-provided parking, and additional perks.

What makes a strong candidate for this Administrative Associate role?

Strong candidates have prior administrative experience in professional environments, proficiency in MS Office, excellent organizational and problem-solving skills, and proven customer service abilities to handle sensitive information and work in a fast-paced team setting.