Administrative Assistant - Sales at Tom James Company

Burlingame, California, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Part TimeJob Type

UnknownVisa

Fashion, RetailIndustries

Requirements

Confident, independent worker
Strong communication skills (verbal, written, listening)
Excellent organizational skills
Outstanding time management skills
Professional customer service skills
Social Media savvy (especially on LinkedIn & Instagram)
Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
Possess basic accounting skills (such as balancing accounts)
Enjoy being flexible and multitasking
Motivated to tackle challenges
Yearn to work in a fast-paced team environment
Able to bend and lift up to 20 lbs
Valid driver’s license required (Exception: larger metropolitan areas)
Two years' office-related experience is preferred
Experience with a sales-oriented environment is a plus

Responsibilities

Preparing for daily client visits
Prepping clothing to be delivered
Locating necessary client information (A/R balances, sales sheet)
Updating sales materials regarding fabrics/options
Coordinating and maintaining all client orders/files
Communicating with clients: setting up appointments, providing status of orders, scheduling deliveries, sending reminders
Supporting the sales efforts of the sales professional by: communicating regularly with the sales professional and other members of the store team, meeting with the sales professional to set goals, managing daily calendar, organizing inventory, pursuing efficiencies for processes and communication, picking up and delivering client items as needed
Prospecting new clients using internet and social media applications
Entering referrals into proprietary system
Sending introductory and promotional messages
Creating call lists/hot lists
Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
Maintaining a professional image to interface with corporate clients

Skills

Key technologies and capabilities for this role

Microsoft OfficeGoogle DocsGoogle SheetsGoogle FormsSocial MediaLinkedInInstagramCustomer ServiceOrganizational SkillsTime ManagementBasic Accounting

Questions & Answers

Common questions about this position

What is the pay rate for this Administrative Assistant position?

The position pays $25 per hour for 10-20 hours per week.

Is this a remote or in-office role, and where is it located?

This is an in-office position located in Burlingame, CA.

What key skills are required for this role?

Required skills include strong communication skills, excellent organizational and time management skills, professional customer service skills, social media savvy (especially LinkedIn and Instagram), proficiency in Microsoft Office and Google tools, and basic accounting skills.

What is the work environment like at Tom James Company?

The role involves working in a fast-paced team environment supporting the sales team.

What makes a strong candidate for this Administrative Assistant role?

A strong candidate is confident, independent, flexible, enjoys multitasking, has two years of office-related experience (sales-oriented is a plus), a valid driver’s license, and can lift up to 20 lbs.

Tom James Company

Custom clothing with digital wardrobe services

About Tom James Company

Tom James Company specializes in providing custom clothing through a vertically integrated service model, using a digital approach to offer tailored wardrobe services. This firm stands out in the fashion industry by supplying personalization at scale, leveraging advanced technologies to meet individual client needs efficiently. Such a commitment to tailored services not only fosters a culture of innovation but also positions them as leaders in custom clothing sector, making it an exceptional workplace for those passionate about fashion and technology.

263 Seaboard Ln, Franklin, TN 37067, USAHeadquarters

1966Year Founded

$2.4MTotal Funding

PRE_SEEDCompany Stage

Consumer GoodsIndustries

1,001-5,000Employees