Administrative Assistant, Opinion at Dow Jones

New York, New York, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Media, Journalism, PublishingIndustries

Requirements

3+ years of proven administrative experience
Undergraduate degree is preferred
Familiar with WSJ Editorial Page is a plus
Knowledge of and interest in current events
Strong teamwork and collaboration skills
Very detail-oriented with strong organizational skills

Responsibilities

Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, assisting with department internship programs and award submissions
Assist Opinion’s Managing Editor and her team with administrative work, including correspondence, calendar management, travel booking, scheduling, coordinating meetings (scheduling, set ups and hospitality), event logistics, assisting editors with expense report preparation, invoice management
Meetings coordination - handle most of the domestic editorial meetings for the editorial board members (scheduling, set-up, greeting guests, arrangements for refreshments/catering, coordinating with Reception and Security)
Perform key administrative tasks for the Review and Outlook (rando) section including maintaining an organized file system, updating and distribution of daily rando lineups, tracking the bylines for the editorial staff and outside contributors, keeping meticulous records of unbylined content, and coordinating and producing the quarterly EditLog report
Mobile device ordering for Editorial staff - handle all mobile phone issues, order new phones, replacements, etc. Coordinate with IT as needed
Provide support and assistance to Editorial staff with expense accounting questions and issues, including guidance on proper Concur expense report preparation and T&E policy questions
Communicate and collaborate with team members to ensure seamless maintenance of office operations, including backing up team members during scheduled and unscheduled time off and leaves
Assist with Editorial Board members participation in journalism events and quadrennial national presidential conventions
Sort and deliver mail to the appropriate recipients in the office; open book galleys and review copies for the Books team

Skills

Key technologies and capabilities for this role

Administrative SupportOffice AdministrationClerical TasksPhone HandlingDocument ManagementSchedulingMeeting CoordinationOnboardingOffboardingEquipment Maintenance

Questions & Answers

Common questions about this position

Is this position remote or office-based?

This position is based in the New York office and requires being New York-based.

What salary or compensation is offered for this role?

This information is not specified in the job description.

What skills and qualities are required for this administrative assistant position?

The role requires a collaborative team player attitude, proactive and positive 'can do' mindset, strong work ethic, demonstrated administrative experience, and effective communication skills.

What is the team culture like for the Opinion section at The Wall Street Journal?

The team values collaboration, partnering with experienced administrative colleagues, and maintaining strong support for daily operations with a focus on excellent journalism.

What makes a strong candidate for this administrative assistant role?

Strong candidates demonstrate administrative experience, a proactive positive attitude, strong work ethic, effective communication, and excitement to collaborate with the team on tasks like calendar management, meeting coordination, and office support.

Dow Jones

Provides business news and financial data

About Dow Jones

Dow Jones provides business news, financial information, and data intelligence to financial firms, professionals, and investors globally. Its main products include the Wall Street Journal, Dow Jones Newswires, and Factiva, which offer timely news, exclusive insights, and comprehensive data sets. Additionally, Dow Jones offers risk and compliance solutions to help businesses navigate issues like anti-money laundering and economic sanctions. Unlike many competitors, Dow Jones focuses on a subscription-based model, data licensing, and advertising revenue, utilizing its extensive media and data resources to equip clients with the necessary information for informed decision-making.

New York City, New YorkHeadquarters

1881Year Founded

ACQUISITIONCompany Stage

Fintech, Financial ServicesIndustries

5,001-10,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Comprehensive Healthcare Plans

Comprehensive Medical, Dental and Vision Insurance Plans

Life Insurance

Disability Insurance

Health Savings Account/Flexible Spending Account

Unlimited Paid Time Off

Paid Time Off

Paid Vacation

Paid Maternity and Paternity Leave

Family Care Benefits

Family Care Benefits & Caregiving Support

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Education Benefits

Retirement Plans

Comprehensive Insurance Plans

Lifestyle programs & Wellness Resources

Risks

Competition from digital-native platforms like Bloomberg and Reuters is increasing.

AI-generated content threatens traditional journalism models.

Subscription fatigue may impact Dow Jones' revenue model.

Differentiation

Dow Jones offers a unique blend of news, data, and risk compliance solutions.

The Wall Street Journal is America's largest newspaper by total average circulation.

Dow Jones provides content in 28 languages, enhancing global reach.

Upsides

Increased demand for real-time financial news boosts subscription-based services.

AI-driven journalism tools enhance content creation and personalization.

Growing importance of ESG data creates opportunities for expanded offerings.

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