Administrative Assistant (in office) at First American

New York, New York, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Real Estate, Title Insurance, Settlement ServicesIndustries

Requirements

2-4 years of administrative experience, executive team support preferred
Experience with MS Office suite, including word processing, spreadsheets, databases, graphics, and presentations
Strong organizational skills with the ability to multi-task
Ability to maintain professionalism and a positive service orientation

Responsibilities

Directly support the Sales Manager and Executive Assistant in their extensive Executive Team responsibilities
Perform administrative support duties that require considerable experience, skill, and knowledge of organization dynamics, policies, and practices
Research, obtain, and organize information for complex reports and special assignments
Involved in issues of a confidential and sensitive nature
Prepare and compose correspondence, reports, presentations, etc
Handle robust email inquiries and provide timely and professionally polished replies
Coordinate complex multi-party scheduling and calendaring communications
Schedule and maintain several calendars of appointments, meetings, and travel itineraries; coordinate related arrangements for Sales Manager and President
Prepare and distribute meeting notes and action items, tracking completion of tasks
Work closely with marketing team to instigate and proof content, presentations, and printed materials
Provide general administrative assistance, including maintaining notes, tasks, goals, data sets, and various presentation materials
Coordinate department meetings and events

Skills

Key technologies and capabilities for this role

administrative supportorganizational skillsplanningexecutioncreative thinking

Questions & Answers

Common questions about this position

Is this position remote or in-office?

This is an in-office position located at 110 East 42nd Street, 10th Floor, New York, NY.

What is the salary for this Administrative Assistant role?

This information is not specified in the job description.

What skills are required for this Administrative Assistant position?

The role requires considerable experience, skill, and knowledge of organization dynamics, policies, and practices, along with creative thinking, planning, organizational, and execution skills.

What is the company culture like at First American's TitleVest division?

The company fosters a people-first, inclusive culture where employees feel welcome, supported, and empowered, with a focus on innovation, fun collaboration, and recognition as a top workplace including Fortune 100 Best Companies to Work For.

What makes a strong candidate for this role?

A strong candidate is customer-service oriented, thrives in a dynamic real estate team environment, and excels in administrative support involving confidential matters, research, organization, and close collaboration with executives like the Sales Manager, Executive Assistant, and President.

First American

Provides title insurance and real estate services

About First American

First American provides title insurance, specialty insurance, and various real estate-related services. Their title insurance protects homebuyers and property owners from potential ownership disputes and financial losses related to real estate transactions. The company offers a platform called myFirstAm®, which allows users to access property information, manage orders, and streamline the closing process from any device. Unlike many competitors, First American has a vast database of property data, with over 5.5 billion document images, making it a leading provider of real estate data solutions. The company's goal is to facilitate smooth real estate transactions while ensuring that clients' investments are protected.

Santa Ana, CaliforniaHeadquarters

1889Year Founded

$800.2MTotal Funding

VENTURE_UNKNOWNCompany Stage

Financial Services, Real EstateIndustries

10,001+Employees

Benefits

401k matching

Health, vision, dental insurance

Professional development

Risks

Data breach allegations could harm First American's reputation and lead to legal issues.

Integration of Mother Lode may face challenges and financial risks.

Dependence on digital transformation poses risks if technology advances rapidly.

Differentiation

First American offers comprehensive title insurance and settlement services nationwide.

The company provides a vast database of over 5.5 billion document images.

First American's digital platform, myFirstAm®, enhances real estate transaction efficiency.

Upsides

Acquisition of Mother Lode expands First American's market share in California.

Docutech purchase boosts First American's digital mortgage revenue by 38%.

Growing fintech trends align with First American's digital transformation strategy.

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