Administrative Assistant/HR Clerk at Advanced Technology Services

Bakersfield, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

IT Services, TechnologyIndustries

Requirements

Demonstrated professional experience in a similar position
Proficiency in Microsoft Office Suite
Proficiency in QuickBooks
Hands-on experience with office equipment (e.g., fax machines and printers)
Professional attitude and appearance
Outstanding skills in both written and verbal communication
Capable of being resourceful and taking initiative when faced with challenges
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
A high school degree and additional certification in Office Management are a plus

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Guide visitors to the correct individual and department
Screen, answer, and forward incoming phone calls
Maintain a clean and organized reception area, ensuring that all required stationery and materials, such as pens, forms, and brochures, are readily available
Provide basic and accurate information in person and via phone/email
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Procure front office supplies and maintain an inventory of stock
Update calendars and schedule meetings
Coordinate travel arrangements and accommodations and create vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Post Accounts Payables
Reviewing timecards and processing payroll
HR administrative duties

Skills

Key technologies and capabilities for this role

Microsoft OfficeAdministrative SupportHR SupportCustomer ServiceFront Desk Operations

Questions & Answers

Common questions about this position

Is this position remote or on-site?

This is an on-site position.

What skills are required for the Administrative Assistant/HR Clerk role?

Required skills include proficiency in Microsoft Office Suite and QuickBooks, outstanding written and verbal communication, excellent organizational and multitasking abilities, customer service attitude, and hands-on experience with office equipment.

What is the company culture like at Grapevine MSP?

The company has a team-oriented environment with a 'let’s figure it out' culture, focused on innovation, customer success, and building lasting partnerships.

What qualifications make a strong candidate for this role?

Strong candidates have demonstrated professional experience in a similar position, proficiency in Microsoft Office and QuickBooks, strong communication and organizational skills, a customer service attitude, and the ability to take initiative; a high school degree and Office Management certification are a plus.

What is the salary or compensation for this position?

This information is not specified in the job description.

Advanced Technology Services

Outsourced industrial maintenance and MRO services

About Advanced Technology Services

Advanced Technology Services (ATS) provides outsourced industrial maintenance and Maintenance, Repair, and Operations (MRO) services to clients in the manufacturing sector. The company focuses on maintaining and repairing machinery and equipment, which helps clients minimize downtime and reduce operational costs. ATS employs skilled technicians and utilizes advanced processes and technologies to deliver comprehensive maintenance solutions, including proactive maintenance strategies and machine health monitoring systems. This allows clients to concentrate on their core business while benefiting from improved efficiency and cost savings. Unlike many competitors, ATS emphasizes a technology-driven approach, with a dedicated technology center that monitors critical assets to ensure smooth operations. The goal of ATS is to enhance the performance of manufacturing operations by providing reliable maintenance services that lead to increased productivity and profitability.

Peoria, IllinoisHeadquarters

1985Year Founded

GROWTH_EQUITY_VCCompany Stage

Robotics & Automation, Industrial & ManufacturingIndustries

1,001-5,000Employees

Risks

Emerging startups with AI and IoT tech threaten ATS's market share.

Rapid tech advancements in predictive maintenance may outpace ATS's capabilities.

Potential talent shortages could impact ATS's service delivery.

Differentiation

ATS offers a comprehensive R360™ Machine Health Monitoring platform.

The company is recognized for its veteran-friendly workplace and diverse workforce.

ATS partners with Manufacturers Alliance for exclusive predictive maintenance webinars.

Upsides

Predictive maintenance market expected to grow at 25% CAGR from 2023 to 2028.

Global industrial maintenance services market projected to reach $50 billion by 2025.

Increased IoT adoption in manufacturing boosts demand for ATS's monitoring systems.

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