Administrative Assistant at Prologis

Chicago, Illinois, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Logistics, Real EstateIndustries

Requirements

Interest in corporate real estate business
Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
Must be a team player that is proactive and takes initiative
Excellent multi-tasking skills with the ability to meet tight deadlines
Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
Excellent communication skills, both written and verbal
Detail-oriented with strong planning, organizational and time-management skills
Ability to work well under pressure; can easily adapt to change
Preferred: 5+ years of office/administrative assistant or relevant experience

Responsibilities

Act as the gatekeeper and champion of the Chicago office and team
Assist with managing the G&A budget for Chicago office and market team
Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office maintenance, after-hours answering service, and office equipment maintenance
Collect and prepare information used for presentations/meetings
Coordinate travel arrangements, department meetings and special events
Manage expense reports and process invoices
Assist with creating marketing collateral and presentations
Manage internal and external communications
Assist with planning and managing customer and broker events
Serve as office manager with responsibilities that include but not limited to – coordinating supplies, office coverage, IT support for office equipment, repairs in partnership with property managers, cater and plan office meals and events as requested
Be willing to take on new projects as requested

Skills

Key technologies and capabilities for this role

Administrative SupportBudget ManagementVendor ManagementTravel CoordinationEvent PlanningExpense ReportingPresentation PreparationOffice ManagementCustomer ServiceInterpersonal Skills

Questions & Answers

Common questions about this position

Is this a full-time position?

Yes, this is a full-time role.

Is remote work available for this role?

This position is based in the Chicago (Rosemont) office and requires on-site presence as the first point of contact for the office.

What skills are required for the Administrative Assistant position?

Required skills include proficiency in MS Office Suite, accounting/travel software, and Salesforce; excellent communication skills (written and verbal); multi-tasking with ability to meet tight deadlines; and being detail-oriented, proactive, and a team player.

What is the company culture like at Prologis?

Prologis offers a fun, dynamic team culture in a global market, with a highly customer-centric environment focused on enhancing the work experience for employees, customers, and visitors.

What makes a strong candidate for this role?

Strong candidates show interest in the corporate real estate business, demonstrate integrity and discretion with confidential information, professionalism across all levels, and proactive initiative as a team player.