Administrative Assistant at Prologis

Chicago, Illinois, United States

Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Logistics, Real EstateIndustries

Interest in corporate real estate business
Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
Must be a team player that is proactive and takes initiative
Excellent multi-tasking skills with the ability to meet tight deadlines
Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
Excellent communication skills, both written and verbal
Detail-oriented with strong planning, organizational and time-management skills
Ability to work well under pressure; can easily adapt to change
Preferred: 5+ years of office/administrative assistant or relevant experience

Act as the gatekeeper and champion of the Chicago office and team
Assist with managing the G&A budget for Chicago office and market team
Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office maintenance, after-hours answering service, and office equipment maintenance
Collect and prepare information used for presentations/meetings
Coordinate travel arrangements, department meetings and special events
Manage expense reports and process invoices
Assist with creating marketing collateral and presentations
Manage internal and external communications
Assist with planning and managing customer and broker events
Serve as office manager with responsibilities that include but not limited to – coordinating supplies, office coverage, IT support for office equipment, repairs in partnership with property managers, cater and plan office meals and events as requested
Be willing to take on new projects as requested