Administrative Assistant – Corporate at Republic Services

Phoenix, Arizona, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Waste Management, Corporate ServicesIndustries

Requirements

High school diploma or G.E.D
Minimum of 3 years experience in an office environment
Experience with executive level support for senior level leaders

Responsibilities

Provides a professional level of administrative support to department leaders and other department personnel as required
Greets visitors, ascertains nature of business and escorts as needed
Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required
Arranges travel and prepares associated itineraries for department leaders and others as needed
Completes and processes Travel & Expense Reports and department invoices
Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies
Requests systems access for assigned department (i.e., new hires and transfers)
Coordinates and arranges for equipment and supplies for new/transfer employees
Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages
Responds to requests regarding information, materials or business needs
Maintains department calendars for meetings, vacation, travel, etc
Composes and prepares routine correspondence and presentations using computer software applications
Files correspondence and other records
Prepares agenda(s) and schedules meetings, Web-Ex and other functional calls for assigned department
Records, compiles and assists with tracking and updating status action items discussed during meetings
Compiles and maintains standard reports and other statistical reports or data compilations
Acts as a point of contact for all department specific processes, requests, questions and logistics
Performs other job-related duties as assigned or apparent