Administrative Assistant at Hillel BC at Hillel International

Vancouver, British Columbia, Canada

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Non-Profit, Higher EducationIndustries

Requirements

1–3 years of experience in a similar administrative or operations support role
Highly organized and detail-oriented, with a passion for keeping operations running smoothly
Skilled in scheduling meetings, managing room bookings, and coordinating event logistics
Committed to ensuring nothing falls through the cracks
Friendly and welcoming presence at the front desk, creating an inviting environment for students and visitors
Maintains a professional demeanor in person and over the phone while assisting with daily office operations
Proactive and adaptable, able to manage multiple tasks and shift priorities
Team-oriented with a “how can I help?” attitude and a willingness to step in wherever needed
Takes initiative and follows through to get things done efficiently and effectively
Proficiency in Microsoft Office, Windows, Adobe, and other essential operational software
A basic understanding of finance and accounting principles
Familiarity with QuickBooks is an asset; a willingness to be trained in QuickBooks is required

Responsibilities

Manage daily office operations, including ordering supplies, maintaining office equipment, and ensuring a tidy and organized workspace
Coordinate calendars and schedule meetings, appointments, and rentals
Provide front-desk support by welcoming visitors, answering phone calls, responding to general inquiries, and ensuring a positive first impression
Assist with financial administration tasks such as processing invoices, tracking expenses, and using QuickBooks for basic bookkeeping support
Maintain digital and physical filing systems, ensuring accurate documentation and data entry
Collaborate with team members on special projects and provide administrative support as needed
Use Microsoft Office, Adobe, and other platforms to draft communications, update documents, and maintain databases
Stay adaptable to shifting priorities and take initiative to identify and implement improvements to operational processes

Skills

Microsoft Office

Adobe

QuickBooks

Calendar Management

Data Entry

Filing Systems

Expense Tracking

Event Coordination

Office Management

Front Desk Support

Hillel International

Supports Jewish students through education and community

About Hillel International

Hillel International serves Jewish college students by providing educational and cultural programming, scholarships, and fellowships. The organization focuses on enriching the lives of approximately 160,000 Jewish students annually, helping them connect with their heritage and fostering a strong sense of community and identity. Hillel's programs include the Azrieli Fellows Program for postdoctoral research in Israel and the Bernard B. and Mary L. Brusin Scholarship Fund for students from Duluth high schools. Unlike other organizations, Hillel emphasizes inclusivity and leadership development, creating a welcoming environment for students to explore their Jewish identity. The goal of Hillel International is to support and enhance the academic and personal growth of Jewish students while ensuring they remain engaged with their community.

None, NoneHeadquarters

1923Year Founded

$46.4MTotal Funding

GRANTCompany Stage

Social Impact, EducationIndustries

501-1,000Employees

Risks

Increased antisemitic incidents may deter student participation in Hillel's programs.

Heightened security needs could strain financial resources, affecting programming.

Pro-Israel advocacy may alienate students with differing views on Middle East policy.

Differentiation

Hillel International is the largest Jewish campus organization globally, serving 160,000 students annually.

It offers unique programs like the Azrieli Fellows Program and Brusin Scholarship Fund.

Hillel's focus on inclusivity and leadership development sets it apart in higher education.

Upsides

Digital engagement can broaden Hillel's reach to non-campus Jewish students.

Collaborations with tech companies enhance Hillel's educational and cultural programming.

Growing interest in DEI initiatives aligns with Hillel's mission for inclusivity.

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