Administrative & Expansion Coordinator at Think Academy

Cupertino, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

EducationIndustries

Requirements

Bachelor’s degree preferred
1–3 years of experience in administration, operations, or project coordination preferred
Excellent organizational and coordination skills
Strong attention to detail
Proficient with Google Workspace, Excel, and document management tools
Experience working with vendors, contractors, or facility projects a strong plus
Good written and verbal communication in English and Mandarin
Proactive, reliable, and comfortable working in a fast-paced environment
Driver’s license preferred (for campus visits when needed)

Responsibilities

Oversee and streamline headquarters-level administrative processes, ensuring timely communication across departments (teaching, operations, marketing)
Maintain internal procurement records and vendor contracts
Manage credit card usage logs, receipts collection, and monthly reconciliation with the finance team
Track expense requests, ensure spending aligns with budget policy, and optimize purchasing workflow
Source, negotiate, and maintain relationships with local vendors (supplies, printing, furniture, maintenance)
Manage purchase orders, quotations, and inventory replenishment across multiple campuses
Coordinate deliveries, logistics, and cross-campus material transfers
Assist in new campus scouting and evaluation, including collecting property information, pricing comparisons, and lease documentation
Support renovation coordination with contractors, property managers, and design vendors (timeline tracking, procurement, move-in readiness)
Manage logistics for campus setup — furniture, signage, equipment purchase and installation
Track project progress and prepare regular reports for leadership review
Manage reimbursement submissions and ensure documentation compliance
Track monthly budgets for administrative spending and report anomalies or cost-saving opportunities
Support audit preparation and policy documentation updates when needed

Skills

Key technologies and capabilities for this role

Vendor ManagementProcurementContract NegotiationExpense TrackingBudget ManagementInventory ManagementLogistics CoordinationProject TrackingLease DocumentationFinance ReconciliationCompliance Management

Questions & Answers

Common questions about this position

What is the pay rate for the Administrative & Expansion Coordinator role?

The hourly rate is $20–$25/hour, depending on experience.

Is this position remote or office-based?

This is a headquarters-based role in Cupertino, CA.

What skills are required for this position?

Required skills include excellent organizational and coordination abilities, strong attention to detail, proficiency with Google Workspace and Excel, and good communication in English and Mandarin. Experience with vendors or facility projects is a strong plus.

What growth opportunities are available in this role?

Performance-based growth opportunities include advancement to Administrative Supervisor or Operations Manager roles, with long-term development into multi-campus project management or facilities lead.

What qualifications make a strong candidate for this role?

A Bachelor’s degree with 1–3 years of experience in administration, operations, or project coordination is preferred, along with being proactive, reliable, and comfortable in a fast-paced environment. A driver’s license is preferred for campus visits.