Accounts Receivable Clerk (Credit & Billing) at Collectors

Santa Ana, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Collectibles, TechnologyIndustries

Requirements

High school diploma or equivalent; additional education in Accounting or Finance is a plus
Proven experience as a billing clerk or similar role, demonstrating proficiency in billing processes
Strong numerical and data entry skills with high attention to detail
Familiarity with accounting software (Dynamics Nav and Netsuite) along with Google Suite, Microsoft Suite particularly Excel
Excellent communication skills, both written and verbal, for effective interaction with clients and colleagues
Ability to handle confidential information with discretion and maintain professionalism
Strong organizational and time-management skills to handle multiple tasks and meet deadlines
Problem-solving skills to resolve billing discrepancies and issues
Knowledge of relevant legal and regulatory requirements for billing

Responsibilities

Create and generate accurate invoices and credit memos based on services rendered, products sold, or contractual agreements
Verify billing information, such as quantities, rates, and discounts, to ensure accuracy
Collaborate with relevant departments to gather necessary information for invoicing
Enter billing data into the accounting system accurately and promptly
Maintain organized and up-to-date billing records for easy retrieval and auditing
Monitor and track outstanding invoices, ensuring timely follow-up and resolution
Prepare supporting documentation, such as contracts, purchase orders, and delivery receipts, to accompany invoices
Attach any relevant backup information to invoices as required by clients or internal policies
Respond to billing inquiries from clients and internal stakeholders professionally and promptly
Provide exceptional customer service by addressing any billing discrepancies or concerns
Generate regular reports on billing activity, outstanding balances, and payment trends
Collaborate with the finance team to analyze data and identify areas for process improvement
Ensure compliance with financial regulations and company policies in all billing and credit activities
Stay updated on relevant industry regulations and standards affecting billing and credit procedures
Collaborate with departments such as sales, customer service, and operations to resolve credit and billing-related issues
Assist with month-end and year-end closing procedures as needed

Skills

Key technologies and capabilities for this role

Accounts ReceivableBillingInvoicingCredit MemosData EntryAccounting SystemsRecord KeepingFinancial Operations

Questions & Answers

Common questions about this position

Is this position remote or office-based?

This is an in-office position requiring you to work out of the Santa Ana, CA office.

What are the main responsibilities of the Accounts Receivable Clerk?

The role involves generating accurate invoices and credit memos, data entry and record keeping, preparing billing documentation, customer communication, generating reports, and ensuring compliance with regulations.

What skills are essential for this Accounts Receivable Clerk role?

Key skills include meticulous attention to detail, adherence to credit and billing procedures, excellent customer service, and the ability to collaborate with various departments.

Who will I report to in this role?

You will report directly to the Controller.

What is the salary or compensation for this position?

This information is not specified in the job description.

Collectors

Authenticates and grades collectibles items

About Collectors

Collectors.com specializes in the authentication and grading of valuable collectibles, including coins, sports cards, and memorabilia. The company assesses the condition and authenticity of these items, which is essential for determining their market value. Using advanced technologies like computer vision and machine learning, Collectors.com automates the grading process, enhancing both speed and accuracy. This service is crucial for individual collectors, dealers, and investors who want to ensure the quality of their items. Unlike many competitors, Collectors.com not only provides grading services but also offers a subscription model for access to valuable data insights on collectible prices and trends. The company's goal is to support the growing demand for collectible authentication while ensuring employee well-being through competitive benefits.

Santa Ana, CaliforniaHeadquarters

1986Year Founded

$100MTotal Funding

POST_IPO_DEBTCompany Stage

Data & Analytics, AI & Machine LearningIndustries

501-1,000Employees

Benefits

Health Insurance

401(K) Company Match

Paid Vacation

Paid Holidays

Employee Discounts

Flexible Work Hours

Fun Working Environment

Risks

Rising competition from Beckett Grading Services threatens market share.

Counterfeit collectibles pose a threat to Collectors' credibility.

Economic downturns may reduce demand for Collectors' services.

Differentiation

Collectors integrates AI and machine learning for precise grading and authentication.

Partnerships with eBay and GameStop enhance Collectors' market reach and service offerings.

Collectors offers a comprehensive marketplace with grading, vaulting, and selling services.

Upsides

Increased interest in digital collectibles boosts demand for authentication services.

Fractional ownership trends create new opportunities for grading and authentication.

Growing popularity of online marketplaces expands Collectors' service reach.

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