Workplace Manager at Latent AI

San Francisco, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, TechnologyIndustries

Requirements

2+ years in workplace/office management at a high-growth startup (multi-vendor coordination, daily facilities ops)
Strong event/program chops: produced all-hands, socials, or offsites with clean AV and happy attendees
Vendor & budget management; comfort negotiating scope, SLAs, and simple contracts
Tools: Google Workspace, Slack, basic spreadsheets; AV familiarity (screen share, mics, recording)
Nice-to-have: office move/build-out experience; light IT coordination; prior People/Engagement partnership

Responsibilities

Own day-to-day HQ operations (access/badging, front-of-house, visitors, mail/shipments, seating, safety)
Stand up/lead vendors: janitorial, food/beverage, plants, security, handyman, AV, coffee/water, waste/e-waste
Manage the office move: timeline, punch list, vendors, furniture, labeling, day-of execution, decommission
Keep an office run-sheet and rolling 90-day facilities plan (repairs, refreshes, supplies, budgets)
Track space utilization; adjust seating and phone-booth etiquette as we grow
Own monthly all-hands: agenda wrangling, slide prep support, room/AV, recording, follow-ups
Run a recognition cadence (wins of the week, anniversaries, birthdays) and a lean internal update (e.g., monthly pulse or #latents-wins)
Plan team moments: monthly socials, customer celebration dinners, seasonal/holiday events, investor/open-house nights
Coordinate offsites/retreats (venue, travel holds, agendas, activities) with owners across teams
Launch Lunch & Learn and onboarding coffee-buddies to spread institutional knowledge
Stand up basic IT-lite workflows (new-hire desk setup, peripherals, label/asset log) until a full-time IT hire
Own everyday procurement & reimbursements (cards, receipts, simple trackers) and keep spend tidy with Finance
Maintain a living knowledge base (office guide, vendor contacts, how-tos) so anyone can self-serve
Partner with People/Ops on onboarding (first-day schedule, swag, desk, access, welcome lunch)

Skills

Key technologies and capabilities for this role

Facilities ManagementVendor ManagementOffice RelocationEvent CoordinationAV ManagementBudget TrackingSpace PlanningTeam Recognition

Questions & Answers

Common questions about this position

Is this position remote or onsite?

This is an onsite position at the company's HQ.

What experience is required for the Workplace Manager role?

2+ years in workplace/office management at a high-growth startup with multi-vendor coordination and daily facilities ops, plus strong event/program skills including producing all-hands, socials, or offsites with clean AV.

What is the salary or compensation for this role?

This information is not specified in the job description.

What does the company culture emphasize for this role?

The culture focuses on keeping the team connected and moving fast through reliable rituals like all-hands, lunches, and recognition moments that make hard weeks fun, while maintaining high morale and lightweight ops.

What makes a strong candidate for this Workplace Manager position?

Candidates with 2+ years in office management at high-growth startups, experience coordinating multiple vendors, and proven skills in running events like all-hands or offsites with reliable AV will stand out.

Latent AI

Optimizes AI for edge computing applications

About Latent AI

Latent AI focuses on enhancing artificial intelligence for edge computing, which involves processing data close to where it is generated, like on smartphones and IoT devices. Their main product is an edge MLOps workflow that automates and simplifies the deployment of AI models on these devices, ensuring they are efficient, secure, and require minimal maintenance. This company stands out from competitors by specifically targeting the edge computing market and providing a software development kit (SDK) called Latent LEIP, which aids developers in creating and deploying AI models. The goal of Latent AI is to make AI more accessible and efficient for applications that need real-time data processing, such as in autonomous vehicles and smart cities.

Menlo Park, CaliforniaHeadquarters

2018Year Founded

$21.9MTotal Funding

SERIES_ACompany Stage

Automotive & Transportation, Enterprise Software, AI & Machine LearningIndustries

51-200Employees

Risks

Competition from tech giants like Google and Amazon threatens Latent AI's market share.

Rapid AI advancements may outpace Latent AI's current capabilities, requiring continuous innovation.

Dependency on key partnerships, like Booz Allen, poses risks if relationships change.

Differentiation

Latent AI specializes in optimizing AI for edge computing applications.

Their edge MLOps workflow ensures efficient, secure AI model deployment on edge devices.

Latent AI's SDK, Latent LEIP, streamlines AI model creation and deployment for developers.

Upsides

Growing interest in federated learning enhances privacy and efficiency for edge AI.

The rise of TinyML aligns with Latent AI's focus on resource-constrained edge devices.

5G technology adoption boosts data transmission speed for Latent AI's solutions.

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