Executive Assistant & Office Manager
Kraken$65,000 - $101,000/year
Full Time
Senior (5 to 8 years), Expert & Leadership (9+ years)
Not SpecifiedCompensation
Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Logistics, Transportation, TechnologyIndustries
Requirements
- 1 year of consistent experience in a similar administrative role
- Outstanding communication skills, both verbal and written
- Proven ability to work successfully in both individual and collaborative environments
- Previous experience working with members of an executive team is preferred
- Familiarity with Gmail and Google Calendar functionalities
- Proficient in Microsoft Word, PowerPoint, and Excel
Responsibilities
- Greet all visitors and alert relevant employees of their arrival
- Oversee and support administrative duties in the office and ensure that the office is operating smoothly
- Coordinate with facilities team to ensure all office deliveries are received by employees, including lunches, mail, and FedEx/UPS packages
- Coordinate with Executive Admins, Recruitment, and Training on a regular basis to plan for visitors in each office
- Event Planning: Develop and manage event concepts, themes, communications, and schedules in alignment with organizational goals and budget for all campus events
- Lead in planning, coordinating, and executing campus events and employee engagement activities throughout the year, including weekly meetings with the team to provide event coordination assistance and approve event ideas
- Act as the main point of contact during Austin events, ensuring everything runs smoothly and addressing any issues that arise
- Manager Engagement: Support Arrive’s manager engagement initiatives through budget tracking, communications, manager check-ins, venue sourcing, and coordination
- Provide administrative support such as maintaining event calendars, tracking RSVPs, and managing event-related documentation
- Liaise with Facilities and IT departments on office setup and condition, including desk equipment, cleaning, repairs, and building security
- Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office, including office tours, lunch orders, and processing I9 documents
- Serve as the point of contact for general office questions and office-related problem-solving
- Work collaboratively with the Marketing team as projects arise
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
What is the salary for the Workplace Experience Associate position?
This information is not specified in the job description.
Is this a remote position, or is there a required location?
This information is not specified in the job description.
What qualifications or skills are required for this role?
Candidates need 1 year of consistent experience in a similar administrative role, outstanding communication skills both verbal and written, and proven ability to work successfully in both individual and collaborative environments.
What is the company culture like at Arrive Logistics?
Arrive Logistics offers an award-winning culture that supports personal and career development in a fun, casual, and collaborative environment.
What makes a strong candidate for the Workplace Experience Associate role?
A strong candidate will have 1 year of experience in a similar administrative role, outstanding verbal and written communication skills, and the ability to thrive in both independent and team settings.
Arrive Logistics
Freight brokerage and logistics solutions provider
About Arrive Logistics
Arrive Logistics connects shippers needing to transport goods with carriers that provide the transportation services. They offer various shipping solutions, including Less Than Truckload (LTL) and Temperature Controlled shipping, tailored to meet the specific needs of their clients. The company stands out from competitors by leveraging advanced technology for real-time tracking and efficient operations, supported by a skilled team. Arrive Logistics aims to deliver exceptional service and strategic value to clients while helping them save time and money.
Austin, TexasHeadquarters
2014Year Founded
$325.9MTotal Funding
GROWTH_EQUITY_VCCompany Stage
Data & Analytics, Automotive & TransportationIndustries
1,001-5,000Employees
Benefits
Uncapped earning potential
Matching 401(k)
World class training program
Nationally recognized company culture
Incredible sales contests
Risks
Increased competition from AI-driven logistics firms threatens market share.
Rapid expansion may strain management resources and operational efficiency.
Volatile weather conditions pose challenges to delivery schedules and costs.
Differentiation
Arrive Logistics leverages advanced technology for real-time tracking and efficiency.
The company offers a wide range of shipping solutions, including LTL and intermodal.
Arrive's focus on customized logistics solutions sets it apart from competitors.
Upsides
Opening of Guadalajara office enhances cross-border logistics capabilities.
Recognition as a Top Carrier boosts industry reputation and client trust.
Expansion to Columbus and Tampa indicates strategic growth in key markets.
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