Executive Assistant & Office Manager
Kraken$65,000 - $101,000/year
Full Time
Senior (5 to 8 years), Expert & Leadership (9+ years)
$80,000 – $90,000Compensation
Entry Level & New Grad, Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
TechnologyIndustries
Requirements
- 2+ years of experience in office coordination, facilities, or administrative support roles (tech or fast-paced environments preferred)
- Strong organizational skills with attention to detail and ability to manage multiple priorities
- Excellent communication and customer service skills
- Proficiency with Google Workspace or Microsoft Office Suite; familiarity with tools like Jira, Rippling, and Envoy is a plus
- Ability to lift up to 25 lbs
Responsibilities
- Assist with purchasing supplies, vendor coordination, and maintaining accurate workplace documentation and reports
- Support planning and execution of in-office events, meetings, and employee engagement activities (e.g., all-hands, happy hours, offsites)
- Oversee the receipt, sorting, and distribution of all incoming mail and packages, ensuring timely delivery to the appropriate teams and recipients
- Manage office inventory, track shipments, and ensure common areas (kitchens, conference rooms, copy rooms, etc.) are organized and fully functional
- Support the scheduling and execution of in-person interviews, including preparing interview spaces, greeting candidates, and coordinating logistics with recruiting
- Partner with the People Operations team to prepare and distribute IT equipment for new hires, ensuring all devices are set up, tested, and ready for use on their first day; assist with basic troubleshooting and coordination with IT partners as needed
- Greet and assist guests, ensuring a professional and welcoming atmosphere
- Manage and triage Workplace tickets, coordinating with internal teams and building management to resolve maintenance issues, support workspace moves, and oversee office changes
- Work closely with IT, People Operations, Recruiting, and Workplace Experience teams to improve operational efficiency
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
What is the salary range for the Workplace Coordinator position?
The salary range is $80K - $90K.
Is this a remote, hybrid, or in-office role?
This is a hybrid position.
What skills and experience are required for this role?
Candidates need 2+ years of experience in office coordination, facilities, or administrative support roles, strong organizational skills with attention to detail, excellent communication and customer service skills, and proficiency with Google Workspace or Microsoft Office Suite.
What is the company culture like at Kikoff?
The role focuses on creating an exceptional in-office experience that reflects the company culture, with emphasis on employee engagement activities like all-hands, happy hours, and offsites.
What makes a strong candidate for the Workplace Coordinator role?
A strong candidate has 2+ years in office coordination or similar roles preferably in tech or fast-paced environments, with strong organizational skills, excellent communication, proficiency in Google Workspace or Microsoft Office, and the ability to lift up to 25 lbs.
Kikoff
Credit building services for individuals
About Kikoff
Kikoff helps individuals, especially those with low or no credit, build a positive payment history and improve their credit scores. Its services are user-friendly and do not require credit checks, making them accessible to a wide range of clients. Kikoff offers tools for credit management, including easy disputing, rent reporting, and credit monitoring reports, along with an optional Autopay feature. The company's goal is to empower users to take control of their credit journey and achieve significant improvements in their credit scores.
San Francisco, CaliforniaHeadquarters
2019Year Founded
$41.3MTotal Funding
SERIES_BCompany Stage
Fintech, Financial ServicesIndustries
51-200Employees
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Stock Options
Unlimited Paid Time Off
Risks
Increased competition from new fintech startups could dilute market share.
Regulatory scrutiny may lead to increased compliance costs for Kikoff.
Economic downturns could decrease consumer spending, impacting revenue.
Differentiation
Kikoff offers credit building without credit checks, making it accessible to many.
The platform provides easy disputing and rent reporting to enhance credit scores.
Kikoff's Autopay feature ensures clients never miss a due date.
Upsides
Kikoff recognized as a top credit builder app in 2024.
AI-driven tools can enhance user experience with personalized strategies.
Partnerships with educational platforms can attract younger demographics.
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