Sr. Office Services Associate at Williams

Boston, Massachusetts, United States

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$45,760 – $45,760Compensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Legal, Banking, CorporateIndustries

Requirements

High school diploma or equivalent
Minimum 3 years’ office services experience preferably in a legal, banking or large corporate environment
Skilled in the use of mail, phone, email, digital reprographics and mail equipment
Familiar with general back office procedures to meet and maintain client satisfaction
Proven customer service skills to create, maintain and enhance customer relationships
Good written and verbal communication skills, including professional telephone and email etiquette
Attention to detail with good organizational skills
Ability to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to make independent decisions that conform to business needs and policy
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
Must work well in a team environment
Must be able to interact effectively with multi-functional and diverse backgrounds
Ability to work in a fast-paced environment
Must be self-motivated with positive can-do attitude
Be able to lift up to 50 lbs. on a regular basis

Responsibilities

Utilize appropriate logs for all office services work
Ensure that job tickets are properly filled out before beginning work
Perform work in office services, primarily reprographics, mail and intake functions according to established procedures
Follow procedures to run jobs in proper order
Communicate with supervisor or client on job or deadline issues
Meet contracted deadlines for accepting, completing, and delivering all work
Troubleshoot basic equipment problems
Prioritize workflow
Perform Quality Assurance on own and work of others
Load machines with various paper, toner, supplies
Answer telephone, emails, and place service calls when needed
Interact with clients in person, over the phone or electronically
Adhere to Williams Lea policies in addition to client site policies
Use equipment and supplies in a cost-efficient manner
May train new Office Services Associates

Skills

Key technologies and capabilities for this role

reprographicsmail servicescustomer servicedigital reprographicsoffice equipmentcommunication skillsorganizational skillsproblem-solvingconfidential document handling

Questions & Answers

Common questions about this position

What is the pay for the Sr. Office Services Associate position?

The pay is $22/hour.

Is this position remote or onsite?

This position is located in Portland, ME and requires onsite work.

What are the key qualifications for this role?

Requirements include a high school diploma or equivalent, minimum 3 years’ office services experience preferably in legal, banking or large corporate environments, and skills in mail, phone, email, digital reprographics, customer service, and problem-solving.

What is the work environment like for this position?

The role is in a professional work environment with fast-paced operations up to 24/7, requiring professional attire, ability to lift up to 50 lbs, and teamwork in a multi-functional setting.

What makes a strong candidate for this Sr. Office Services Associate role?

Strong candidates have 3+ years of office services experience in legal, banking, or corporate settings, proven customer service skills, attention to detail, ability to meet deadlines, handle confidential information, and work effectively in teams with a positive attitude.