Sr. Administrative Assistant at Johnson & Johnson

New Brunswick, New Jersey, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, PharmaceuticalsIndustries

Requirements

Minimum of a high school diploma required; Associate's or Bachelor’s Degree preferred
Minimum of five years of experience as an administrative assistant
Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
Excellent oral and written communication skills
Advanced proficiency with current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday, Globalview, eMarketplace, IRIS
Full understanding of the organization, practices, procedures, and operational policies of Johnson & Johnson
Experience with coordinating/managing in hybrid environment
Ability to understand cross-regional cultural aspects and operate effectively
Preferred: Ability to anticipate executive needs and collect or prepare information for executive review and action, with strong organizational skills and attention to detail
Preferred: Experience with Workday, eMarketplace, Concur, Totality, SharePoint, MS Teams
Preferred: Computer and systems savvy
Preferred: Experience supporting global organizations
Preferred: Strong interpersonal, collaboration, analytical skills

Responsibilities

Performing project coordination duties and administrative support for the Vice President, GS Data and Digital Capabilities
Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
Handling documents of a highly confidential and sensitive nature such as presentations, memos, correspondence, and expense reports
Closely partnering with internal teams to create and distribute pre-reads and training materials
Complex domestic and international travel arrangements
Executive meeting support and large meeting coordination
Leadership team meeting support, including scheduling, preparation and sharing of the agenda and pre-read, AV and catering support as needed, and notetaking
Purchase order creation and submission; assist in quarterly accruals
Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature
Building strong relationships with Executive Assistant to ensure efficient and effective collaboration fostering an atmosphere of engagement as well as with other GS admins or other management team members
Achieving results in the absence of day-to-day guidance
Maintaining strict confidentiality and exercising independent judgment
Participate and contribute to key team meetings

Skills

Key technologies and capabilities for this role

Calendar ManagementExecutive SupportTravel ArrangementsProject CoordinationConfidential Document HandlingMeeting CoordinationExpense Reporting

Questions & Answers

Common questions about this position

What is the work arrangement for this position?

Per the J&J Flex Policy, the role requires working in the office 3-4 days per week and working from home 1-2 days per week.

What technical skills are required for this Sr. Administrative Assistant role?

Advanced proficiency is required with Excel, Outlook, PowerPoint, Word, and tools like Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday, Globalview, eMarketplace, and IRIS.

What are the key responsibilities of this position?

Responsibilities include complex calendar coordination, handling confidential documents, travel arrangements, executive meeting support, purchase order creation, and fostering relationships across teams.

What is the salary or compensation for this role?

This information is not specified in the job description.

What makes a strong candidate for this Sr. Administrative Assistant position?

Strong candidates excel in maintaining strict confidentiality, achieving results independently, building relationships with executives and teams, and handling complex administrative tasks without day-to-day guidance.

Johnson & Johnson

Healthcare products in pharmaceuticals and devices.

About Johnson & Johnson

Johnson & Johnson operates in the healthcare sector with three main areas: pharmaceuticals, medical devices, and consumer health products. In the pharmaceuticals segment, the company develops prescription drugs for various medical conditions such as cancer and infectious diseases. The medical devices segment provides products used in surgeries and other medical procedures, while the consumer health segment offers over-the-counter products, including baby care and personal health items. Johnson & Johnson generates revenue through direct sales and partnerships, and it invests significantly in research and development to create new products that meet the needs of consumers and healthcare providers. The company stands out from competitors by emphasizing diversity, equity, and inclusion in its workplace, fostering an environment where employees can share their perspectives. Its goal is to improve patient outcomes and enhance the overall health and well-being of individuals globally.

New Brunswick, New JerseyHeadquarters

1886Year Founded

IPOCompany Stage

HealthcareIndustries

10,001+Employees

Risks

J&J faces a class action lawsuit in Australia over ineffective cold and flu medications.

Former J&J executives joining other firms could lead to increased competition.

Ongoing legal battles, like the lawsuit against Cigna, pose financial liabilities for J&J.

Differentiation

J&J operates in three segments: pharmaceuticals, medical devices, and consumer health.

The company invests heavily in R&D for innovative medical solutions and products.

J&J is committed to diversity, equity, and inclusion in its workplace culture.

Upsides

J&J's collaboration with Helsinki University Hospital focuses on value-based healthcare models.

The rise of personalized medicine offers J&J opportunities in targeted therapies.

Increased focus on digital health solutions presents expansion opportunities for J&J.

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