Senior Executive Assistant, Office of the CEO at Ontario Teachers' Pension Plan

Toronto, Ontario, Canada

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Finance, Pension ManagementIndustries

Requirements

Ability to function with minimal supervision, using tact, discretion, and discernment
Ability to anticipate needs, think critically, and offer solutions to problems with elevated professionalism and confidentiality
Knowledge and understanding of business units and departments, especially those interacting with the CEO
Excellent coordination and planning skills
Highly detail-oriented at all times
Ability to manage multiple tasks in a fast-moving environment
Ability to establish priorities quickly and juggle competing priorities
Utmost discretion and confidentiality
Ability to make decisions using sound business judgment in consultation with the Manager
Ability to communicate complex matters concisely and simply
High degree of flexibility, cope well under pressure, and multitask
Ability to turn around urgent requests quickly

Responsibilities

Assist the Office Manager in sophisticated calendar management for the CEO, prioritizing inquiries, making judgments and recommendations
Keep the CEO informed of upcoming commitments and responsibilities, following up appropriately
Prioritize conflicting needs, handle matters expeditiously and proactively, follow through on projects to completion under deadline pressures
Coordinate complex travel arrangements and prepare expenses for the CEO
Manage the CEO contacts
Support day-to-day activities of the Chief of Staff
Manage the Chief of Staff calendar and CEO Office calendar (Board sessions, events, trips)
Prepare, gather, and relay confidential information and material daily, ensuring security and confidentiality
Work with Office Manager to plan meetings, lunches, events, and off-sites for Executive Team and Board, including budget management, site selection, technology, and catering
Coordinate/arrange complex travel for CEO Office staff and Board
Prepare drafts of minutes for Executive Team meetings
Develop, edit, and finalize documents and presentation materials, often on short notice
Prepare expense reports for CEO Office staff and Board
Process invoices and track expenses against approved budgets for CEO Office and Board
Proactively create and maintain effective workflow and communications, handling multiple projects and tasks simultaneously
Respond to phone, email, and in-person inquiries, providing information or referring based on priorities, procedures, and protocols
Support OTPP Board and Board Secretariat Team with administrative duties (calendar, catering, expense management) as required
Serve as backup to Office Manager and Board Coordinator, performing other duties as required
Establish relationships within Teachers’, OTPP Board, and external contacts for organizational success and process consistency
Meet and greet guests at Reception and escort to meeting rooms
Support day-to-day activities of the CEO, Chief of Staff, and Manager, Office of the CEO

Skills

Calendar Management

Travel Coordination

Confidentiality

Executive Support

Event Planning

Budget Management

Meeting Coordination

Expense Management

Minutes Preparation

Office Management

Ontario Teachers' Pension Plan

Global investment management for pension funds

About Ontario Teachers' Pension Plan

Ontario Teachers' Pension Plan manages a large investment portfolio with $241.6 billion in assets, aiming to grow to $300 billion by 2030. The organization invests in a diverse range of sectors, including agriculture and artificial intelligence, to ensure retirement security for 333,000 teachers in Ontario. Their investment strategy goes beyond just financial returns; they focus on enhancing sustainability in their portfolio companies and seek to create a positive impact on the businesses they invest in and the broader community. This commitment to responsible investing sets them apart from other pension funds, as they prioritize both profitability and a better future.

Toronto, CanadaHeadquarters

1989Year Founded

$15,381MTotal Funding

N/ACompany Stage

AI & Machine Learning, Financial ServicesIndustries

1,001-5,000Employees

Benefits

Professional Development Budget

Employee Discounts

Risks

Healthcare investments may face regulatory and market challenges.

Space exploration investments are subject to technological and regulatory uncertainties.

Nordic expansion exposes the plan to geopolitical and economic risks.

Differentiation

Ontario Teachers' Pension Plan manages $241.6 billion in assets globally.

The plan focuses on sustainable and profitable investments for long-term growth.

It has a diverse portfolio, including agriculture, AI, and healthcare.

Upsides

Recent investments in healthcare show strategic growth in a vital sector.

The Fleet Space investment aligns with global sustainability and innovation goals.

Acquisition of Max Matthiessen expands influence in European financial services.

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