Senior Executive Assistant at Clio

Vancouver, British Columbia, Canada

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

LegalTech, TechnologyIndustries

Requirements

10+ years experience working as an executive assistant or proven track record of success providing administrative coordination in a professional setting
Exposure to senior leaders, business strategy, and decision-making
High degree of trust and integrity around the protection of confidentiality
Collaborative and self-starter mindset with a bias to action
Flawless written and verbal communication skills, even under pressure
Strong interpersonal skills and capacity to develop high levels of trust
Capacity to multi-task and excellent time management skills
Impeccable attention to detail
Resourceful and able to work independently with a deadline-oriented mindset
Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur
High level of comfort with new technologies and tools
High degree of professionalism, emotional intelligence, and trust
Based out of Vancouver or Toronto, with ability to be in person 2-3 times per week
Customer service mindset and exceptional administrative, coordination, and communication skills
Excellent judgment and discretion, with ability to anticipate and communicate executives' perspectives and preferences
Entrepreneurial individual able to work autonomously within established parameters

Responsibilities

Contribute to the planning, organization, and execution of special projects, including high-profile international events and key organizational initiatives
Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
Coordinate team events, support community-building, and handle logistical tasks as requested
Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
Review, route, and respond to incoming email correspondence and organizational requests on behalf of the Senior Leadership Team
Organize, track, and reconcile professional finances and expenses
Coordinate communications and liaise directly with external partners, vendors, and clients
Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
Maintain a high degree of trust and integrity around the protection of confidentiality
Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally
Build strong interpersonal relationships with other departments and individuals across the organization

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel ArrangementsExpense ReconciliationEvent CoordinationMeeting ManagementProject CoordinationStakeholder LiaisonEmail ManagementAdministrative SupportFinancial Tracking

Questions & Answers

Common questions about this position

Is this a remote position or does it require office presence?

This role requires the individual to be based out of Vancouver or Toronto and to be in person 2-3 times per week.

What experience is required for the Senior Executive Assistant role?

Candidates need 10+ years experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting.

What key skills are needed for this position?

The role requires flawless written and verbal communication skills, strong interpersonal skills, excellent time management, impeccable attention to detail, and a collaborative self-starter mindset.

What is the salary or compensation for this role?

This information is not specified in the job description.

What makes a strong candidate for this Senior Executive Assistant position?

A strong candidate will have 10+ years of executive assistant experience, exposure to senior leaders and business strategy, a high degree of trust and integrity, and exceptional communication, multitasking, and interpersonal skills.

Clio

Legal practice management software provider

About Clio

Clio provides legal practice management software that helps law firms operate more efficiently. Its two main products, Clio Grow and Clio Manage, serve different purposes: Clio Grow enhances the client intake process and engagement, while Clio Manage allows firms to organize tasks, manage cases, handle documents, and process payments in one platform. Clio caters to a diverse clientele, from solo practitioners to large firms, and operates on a subscription model, charging users monthly or annually for access to its software. The goal of Clio is to improve the efficiency of legal practices and reduce administrative burdens, ultimately supporting their growth.

Burnaby, CanadaHeadquarters

2008Year Founded

$1,279.9MTotal Funding

SERIES_FCompany Stage

LegalIndustries

1,001-5,000Employees

Benefits

Company equity

401k

Parental leave options and stipend

Flexible paid time off

Stipend to support WFH

Various wellness benefitsand programs

Risks

Emerging AI-driven legal tech startups could challenge Clio's market share.

Staying private may limit Clio's access to public market capital.

Significant investment in AI and expansion may strain Clio's resources.

Differentiation

Clio offers a comprehensive suite for law firm management, including client intake and payments.

Clio's products, Clio Grow and Clio Manage, streamline operations for legal professionals.

Clio's cloud-based platform supports solo practitioners and large law firms alike.

Upsides

Clio raised $900M in 2024, marking the largest Canadian software funding round.

Clio plans to enhance AI capabilities and expand into international markets.

Clio's subscription model generates $200M in annual recurring revenue.

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