Sales Administrator (12+ Month Contract) at Adi Development Group

Burlington, Ontario, Canada

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Real Estate, ConstructionIndustries

Requirements

2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred)
Understanding of sales agreements, amendments, cheques etc
Ability to spot errors, missing data, and compliance gaps
Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
An understanding that system inputs drive outputs and reporting
Knows how to manage private purchaser information securely
Understands legal and regulatory standards in real estate admin processes
Strong communication skills (written & verbal)

Responsibilities

Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency
Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules
Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff
Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels
Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc
Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards
Assist in project launch preparation including CRM setup, pricing uploads, and broker communication
Provide day-to-day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timely assistance of all administrative tasks
Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department

Skills

Key technologies and capabilities for this role

Sales AdministrationAdministrative ProcessingOffice ManagementCustomer ExperienceTeam Collaboration

Questions & Answers

Common questions about this position

Is this a remote position or does it require office work?

This is a full-time in-office role based out of the Head Office in Burlington, transitioning to a hybrid arrangement upon completion of training.

What skills and tools are required for the Sales Administrator role?

The role requires skills in managing legal documentation like Agreements of Purchase and Sale, overseeing sales commissions processes, CRM data maintenance using platforms like Hubspot, Excel, and Sharepoint, and tracking project availability and deal flow.

What is the compensation or salary for this position?

This information is not specified in the job description.

What is the company culture like at Adi Development Group?

Adi champions ownership, encourages team members to think and act like owners, values continuous learning, bias toward action, experimentation, teamwork, candid feedback, diverse perspectives, and committing together to deliver exceptional customer experiences.

What makes a strong candidate for this Sales Administrator role?

Strong candidates care deeply about their work, commit to continuous learning, act with urgency and a bias toward action, collaborate with sales teams, ensure data accuracy, and support teammates proactively.

Adi Development Group

Develops luxury residential and commercial properties

About Adi Development Group

Adi Development Group focuses on real estate development in Burlington, Ontario, specializing in high-quality and sustainable residential communities and commercial spaces. The company builds luxury townhomes, condominiums, and commercial properties, catering to homebuyers and businesses. Their process involves acquiring land, obtaining zoning approvals, and developing properties for sale, with prices ranging from $200,000 to $1,500,000. A key aspect that sets Adi Development Group apart from competitors is their successful navigation of zoning regulations, allowing for timely project completion. Their goal is to create exceptional value through luxury and sustainable developments while keeping clients informed about project progress.

Burlington, CanadaHeadquarters

2007Year Founded

VENTURE_UNKNOWNCompany Stage

Real EstateIndustries

51-200Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Vacation

Mental Health Support

Professional Development Budget

Risks

Rising interest rates may reduce demand for luxury homes.

Labor shortages could delay project timelines and increase costs.

New zoning regulations in Ontario may complicate future projects.

Differentiation

Adi Development Group excels in luxury and sustainable real estate developments.

The company has expertise in navigating complex zoning regulations.

Adi Development Group offers a comprehensive approach from investment to property management.

Upsides

Increased demand for luxury condos aligns with Adi's focus on high-end developments.

Government incentives for green projects benefit Adi's sustainable initiatives.

Remote work trends boost interest in Adi's mixed-use developments.

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