Receptionist at BrightAI

Trenton, Missouri, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

HealthcareIndustries

Requirements

High School Diploma or equivalent required
1-2 years of Receptionist and/or office setting experience preferred
Proficient in a wide range of software including Advanced Microsoft Office applications (Outlook, Word, Excel, PowerPoint, OneNote, SharePoint), Adobe Acrobat, various Video/Web Conferencing platforms (Zoom, Teams)

Responsibilities

Answer the multi-line phone system and appropriately direct calls as requested
Ensure visitor and/or staff sign-in records are maintained accurately
Ensure the entry-way is not congested with personnel or persons served, maintaining an orderly and welcoming environment
Receive office visitors in a welcoming and professional manner
Assist with billing functions as needed
Assist with the maintenance of files for persons served, ensuring proper documentation and organization
Conduct filing as requested by the Manager and/or Leadership
Maintain awareness of all System policies and procedures, ensuring compliance and understanding
Receive, sort, and distribute mail and parcels. Send outgoing faxes and distribute incoming faxes in a timely manner (if applicable)
Maintain check-out records for building vehicles
Manage office supply stock for the receptionist area and executive conference rooms, ensuring availability and readiness
Maintain meeting room schedules, stock refreshments, and ensure technology readiness. Assist meeting hosts with preparation tasks, such as making copies and setting up refreshments
Responsible for vendor ordering and maintenance related to shared resources and technology within the facility (e.g., water, printer toner, and copy paper)
Aid Leadership by checking schedule availability to assist meeting facilitators with scheduling options
Maintain order and cleanliness in the lobby, reception, and conference rooms. Keep files and workspace areas organized
Work collaboratively with other Administrative Team members, including Executive Assistants, Senior Administrative Assistants, and Receptionists (if applicable)
Coordinate coverage of duties, such as taking PTO, to ensure continuous support
Code and reconcile receipts for department-issued credit cards
Adapt to job demands as necessary, demonstrating flexibility and a willingness to assist with various tasks
Perform additional functions as requested and/or specific duties assigned by Leadership, showing initiative and a proactive approach to supporting the team

Skills

Key technologies and capabilities for this role

Customer ServicePhone SystemsMulti-line PhoneReceptionFilingMail HandlingOrganizational SkillsCommunicationAdministrative SupportBilling AssistanceVisitor Management

Questions & Answers

Common questions about this position

What benefits are offered for the Receptionist position?

Benefits include 29 days of PTO, eligibility for HRSA Loan Repayment (subject to requirements), comprehensive health, dental, vision, retirement, life insurance, competitive 401(k) with up to 5% match, and more such as EAP, flexible spending accounts, and employee discounts.

Is the Receptionist role remote or on-site, and what are the hours?

The role is on-site in Trenton, MO with a full-time Monday - Friday 8:00 A.M. - 5:00 P.M. shift; no remote work is mentioned.

What skills are required for the Receptionist position?

Key skills include passion for customer service, excellent organizational skills, and strong communication and collaboration abilities.

What is the salary for the Receptionist role?

This information is not specified in the job description.

What makes a strong candidate for the Receptionist position?

A strong candidate is a passionate and dedicated administrative professional with excellent customer service, organizational skills, and communication abilities, ready to be the welcoming first point of contact.

BrightAI

Digitizes physical assets for legacy enterprises

About BrightAI

BrightAI transforms traditional industries by digitizing physical assets and processes using technologies like the Internet of Things (IoT), Edge AI, cloud computing, and mobile technologies. The company primarily serves legacy enterprises, helping them modernize their operations to become more competitive in the global market. By quickly integrating its solutions, BrightAI drives immediate improvements in cash flow, creating a cycle of growth and profitability for its clients. The goal is to make digital transformation accessible and affordable for a wide range of businesses.

San Francisco, CaliforniaHeadquarters

2019Year Founded

$14.6MTotal Funding

SEEDCompany Stage

Data & Analytics, Industrial & Manufacturing, AI & Machine LearningIndustries

51-200Employees

Benefits

Remote Work Options

Flexible Work Hours

Risks

Competition from tech giants like Google and Microsoft could overshadow BrightAI.

Rapid technological advancements may render BrightAI's solutions obsolete if innovation lags.

Economic downturns could reduce demand for BrightAI's digital transformation solutions.

Differentiation

BrightAI specializes in digitizing physical assets for legacy enterprises.

The company leverages IoT, Edge AI, and cloud technologies for digital transformation.

BrightAI's solutions create an EBITDA flywheel, driving growth and profitability.

Upsides

BrightAI raised $15M in seed funding to enhance its AI platform.

The rise of 5G technology benefits BrightAI's real-time asset monitoring solutions.

Growing focus on predictive maintenance boosts demand for BrightAI's AI-driven platform.

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