Real Estate Secretary (RVA)

Position Overview

• Location Type: Remote
• Job Type: Full-Time
• Industry: Real Estate & Property Management
• Brief Description: We are seeking a highly organized and detail-oriented Real Estate Secretary (Virtual Assistant) to join our team. The ideal candidate must have experience dealing with tenants, handling administrative tasks, and managing rental properties using AppFolio and QuickBooks. Strong communication skills and the ability to multitask are essential for this role.

Requirements

• Proficiency in: AppFolio and QuickBooks (prior experience required)
• Experience: 2+ years in real estate, property management, or administrative support.
• Skills:
  • Strong written and verbal communication skills
  • Ability to work independently and handle multiple tasks efficiently
  • Detail-oriented, organized, and reliable
• Bonus: Experience handling tenant inquiries and managing rental properties

Responsibilities

• Tenant Communication: Communicate with tenants regarding lease agreements, rent payments, maintenance requests, and general inquiries.
• Property Management Software: Manage and update tenant records, lease agreements, and payment schedules in AppFolio.
• Financial Management: Handle rent collection, late fees, and financial transactions using QuickBooks and AppFolio.
• Administrative Support: Assist in processing tenant applications, lease renewals, and move-in/move-out procedures.
• Vendor Coordination: Coordinate maintenance and repair requests with vendors and property owners.
• Reporting & Analysis: Generate and review financial reports, invoices, and expense tracking.
• Communication & Support: Respond to emails, phone calls, and messages professionally and in a timely manner. Maintain organized records of all property management activities.
• Marketing & Viewings: Assist in marketing available rental units and scheduling property viewings.
• General Support: Support property managers with administrative tasks as needed.

Application Instructions

• Please note: Specific application instructions were not provided in the original job description.

Company Information

• Remote: Yes
• Language: en
• Published: 2025-02-04
• Department: Not specified