Project Accounting Manager at Ware Malcomb

Irvine, California, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Architecture, DesignIndustries

Requirements

5-10+ years of progressive experience in project accounting within the architecture, engineering, or construction (AEC) industry
Proven leadership experience with a track record of developing and motivating teams
Strong analytical skills and the ability to think on your feet in a fast-paced environment
Excellent communication and interpersonal skills; able to build trust across departments
High attention to detail, organizational strength, and a proactive mindset
Proficiency in Microsoft Office; experience with Deltek Vantagepoint/Vision is a plus
Bachelor’s degree in Accounting, Finance, Business, or related field preferred

Responsibilities

Lead and mentor the Project Accounting team, fostering a culture of accountability, growth, and continuous improvement
Oversee project setup, billing, and closeout processes, ensuring accuracy of financials and alignment with contract terms
Collaborate with Project Managers and leadership to analyze project financials and provide actionable insights
Resolve complex billing and budgeting issues with agility and sound judgment
Drive improvements in systems, processes, and reporting tools to enhance efficiency and scalability
Support collections and cash flow optimization through proactive communication and problem-solving
Facilitate training for project teams on financial best practices and tools
Champion compliance with internal policies and industry standards
Coordinate with internal teams such as the Consultants Payable and Controllership teams to resolve workflow, budgeting, and payment issues, ensuring accurate financial reporting and smooth collaboration across departments
Design, implement, and enforce policies and procedures for the company’s billing and revenue cycle to maximize cash flow while maintaining and improving internal and external client relationships
Oversee day-to-day operations on all issues related to the project life cycle from project set up through project close out
Evaluate project financials and provide analysis to Project Managers, accounting leadership, and other operations management leaders

Skills

Key technologies and capabilities for this role

Project AccountingBillingRevenue Cycle ManagementFinancial AnalysisTeam LeadershipProcess ImprovementContract ManagementBudgetingCollectionsCash Flow Management

Questions & Answers

Common questions about this position

What experience is required for the Project Accounting Manager role?

Candidates need 5-10+ years of progressive experience in project accounting within the architecture, engineering, or construction (AEC) industry, along with proven leadership experience in developing and motivating teams.

What key skills are needed for this position?

The role requires strong analytical skills, excellent communication and interpersonal skills, high attention to detail, organizational strength, and a proactive mindset, with proficiency in Microsoft Office and experience with Deltek Vantagepoint/Vision as a plus.

What is the company culture like at Ware Malcomb?

Ware Malcomb features a growth-oriented, team-oriented, and collaborative culture that blends visionary design with seamless project delivery, actively engaging with the community and industry, while fostering accountability, growth, and continuous improvement.

What is the salary or compensation for this role?

This information is not specified in the job description.

What qualifications make a strong candidate for this position?

A strong candidate will have 5-10+ years in AEC project accounting, proven leadership in team development, strong analytical and communication skills, and experience in a fast-paced environment with proficiency in Microsoft Office.

Ware Malcomb

Full-service design firm offering architecture and engineering

About Ware Malcomb

Ware Malcomb is a design firm that offers services in architecture, planning, interior design, civil engineering, branding, and building measurement across various sectors. They focus on creating tailored design solutions for clients ranging from small businesses to large corporations, charging fees based on project complexity. The firm adapts to market changes, especially post-COVID-19, by utilizing data to inform design decisions and optimizing work environments. Their goal is to help clients navigate new business realities while maintaining high-quality service and fostering long-term relationships.

Irvine, CaliforniaHeadquarters

1972Year Founded

$8.1MTotal Funding

DEBT_PPCompany Stage

Consulting, DesignIndustries

501-1,000Employees

Benefits

Flexible Work Hours

Risks

Increased competition in Silicon Valley may impact Ware Malcomb's new office.

Strategic shifts from new leadership could disrupt existing client relationships.

Rapid expansion may strain resources and affect project delivery timelines.

Differentiation

Ware Malcomb offers integrated design services across multiple sectors since 1972.

The firm provides specialized services like branding and building measurement.

Ware Malcomb adapts to market demands with innovative, data-driven design solutions.

Upsides

Growing demand for sustainable design boosts Ware Malcomb's eco-friendly projects.

Hybrid work models increase demand for flexible office spaces, benefiting Ware Malcomb.

Healthcare sector investments present opportunities for Ware Malcomb's expertise in healthcare design.

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