Office Manager - Luxembourg at eBay

Luxembourg

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Ecommerce, TechnologyIndustries

Requirements

Demonstrated experience in office management, facilities coordination, or workplace operations in a multi-stakeholder environment
Strong vendor management and budgeting skills
Knowledge of workplace health & safety practices
Comfort operationalizing Luxembourg requirements (including designated worker appointment and training registration with ITM)
Excellent communication and service orientation
Ability to serve as the on-site point of contact for workplace services and connective hub among teams

Responsibilities

Own everyday coordination of site activities: reception oversight, guest handling processes, mail/shipping logistics, office supplies, kitchen/amenities, and meeting room readiness
Coordinate building access (badges), guest Wi-Fi guidance, replacement badges workflow, and local visitor procedures in partnership with Global Security and GSOC
Manage vendor relationships for facilities, maintenance, cleaning, and supplies; supervise service quality; raise tickets via Facilities support channels and site planning tools
Lead parking allocation processes (on-site private spaces) and administer Wayleadr invitations and bookings; communicate off-site parking references and guidance
Drive EHS&S readiness: maintain local safety materials, signage, drills, and ergonomics program visibility; supervise actions from safety audits and internal control reviews
Maintain emergency preparedness: ensure staff familiarity with emergency procedures and GSOC escalation; coordinate responses to incidents with building management and GSOC
Support Luxembourg-specific compliance: coordinate appointment and training registration of the “travailleur désigné” and maintain documentation for ITM
Plan and deliver local site events and communications (e.g., global activations, site celebrations); manage calendars, vendors, and logistics end-to-end
Administer office budget lines (vendors, supplies, events), monitor spend, and pursue savings opportunities while maintaining quality standards
Partner with HR/People Experience and local leaders on onboarding logistics (badges, seating, orientation resources) for a great first-day experience

Skills

Key technologies and capabilities for this role

Office ManagementVendor CoordinationComplianceWorkplace ServicesEmployee ExperienceReception OversightGuest ManagementMail HandlingShipping LogisticsAccess ControlEvent CoordinationFacilities OperationsSecurity CoordinationEHS&S

Questions & Answers

Common questions about this position

Is this a remote position or does it require on-site work?

This is an on-site role based at 22–24 Boulevard Royal, L‑2449 Luxembourg, where you will lead daily site operations and serve as the on-site point of contact for workplace services.

What are the key responsibilities of the Office Manager role?

Key responsibilities include coordinating site activities like reception, mail logistics, office supplies, and amenities; managing vendor relationships and building access; leading parking allocation; driving EHS&S readiness; maintaining emergency preparedness; and supporting Luxembourg-specific compliance.

What is the salary or compensation for this position?

This information is not specified in the job description.

What is the company culture like at eBay?

eBay fosters a culture where customers are the compass, authenticity thrives, bold ideas are welcome, and everyone can bring their unique selves to work; they emphasize collaboration with passionate thinkers, innovators, and dreamers to create economic opportunity.

What makes a strong candidate for this Office Manager role?

Strong candidates will have experience in facilities management, vendor coordination, compliance (especially EHS&S and Luxembourg-specific regulations), employee experience enhancement, and partnering with global teams like security and leadership.

eBay

Global online marketplace for buying and selling

About eBay

eBay is an online marketplace where individuals and businesses can buy and sell a wide range of products, including electronics, fashion, and collectibles. Users can list items for auction or use the 'Buy It Now' option for immediate purchases. eBay stands out from competitors with its vast selection, user-friendly interface, and strong buyer and seller protections, including free shipping on many items. The company's goal is to facilitate seamless transactions while generating revenue through transaction fees, advertising, and subscription services.

San Jose, CaliforniaHeadquarters

1995Year Founded

$6.5MTotal Funding

IPOCompany Stage

Consumer Software, Consumer GoodsIndustries

10,001+Employees

Benefits

Health Insurance

401(k) Company Match

Paid Vacation

Parental Leave

Risks

Niche e-commerce platforms like StockX and Poshmark may draw away eBay's customers.

Social media platforms with shopping features could divert traffic from eBay.

Direct-to-consumer brands bypassing marketplaces may reduce eBay's seller base.

Differentiation

eBay offers a unique auction-style listing alongside 'Buy It Now' options.

The platform provides robust buyer and seller protections, enhancing trust in transactions.

eBay's vast product selection includes new, refurbished, and second-hand items.

Upsides

eBay's acquisition of GSI Commerce strengthens its position as a global commerce partner.

The rise of social commerce offers eBay opportunities to integrate social shopping features.

Increased focus on sustainability aligns with eBay's refurbished and second-hand product categories.

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