Office Manager at Proofpoint

Cordoba, Cordoba, Argentina

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

CybersecurityIndustries

Requirements

Proven office management, administrative, or leadership experience
Exceptional written and verbal communication skills; fluency in English and Spanish is required
Strong organizational and critical thinking abilities, with attention to detail and a proactive approach to problem-solving
Excellent time management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively
Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Demonstrated ability to work independently and collaborate effectively with remote teams
Experience with office management systems and procedures
Required onsite 5 days a week (Monday – Friday) in Cordoba, Argentina

Responsibilities

Serve as the primary point of contact for preventative and reactive office maintenance, mailing, office supplies, office equipment, desk moves, snack program, and lunch program
Work with Facilities Manager, Field Offices to create and maintain office policies as necessary
Organize office operations and procedures
Coordinate with the IT department on all office equipment, employee moves, employee onboarding/offboarding, etc
Manage relationships with vendors, service providers, and landlord
Manage purchase requests, purchase orders, and invoice submission with precision and timeliness
Manage contract and price negotiations with office vendors and service providers
Manage office budget and site cost trackers, ensuring accurate and timely reporting
Manage the front desk, including badging
Provide general support to visitors and candidates, including reception duties
Organize and execute office events in collaboration with the Events team
Comply with and implement company Health & Safety procedures
Coordinate with global REWS team for mutual support, continuity of operations, and standardization of policy and procedures
Perform other duties and projects as assigned

Skills

Office Management

Facilities Management

Vendor Management

Budget Management

Purchase Orders

Invoice Processing

Event Planning

Employee Onboarding

IT Coordination

Contract Negotiation

Proofpoint

Cybersecurity solutions for email and digital communication

About Proofpoint

Proofpoint specializes in cybersecurity, focusing on protecting organizations from advanced threats and compliance risks. The company offers a range of solutions that secure email, social media, and other digital communication channels against cyber threats like phishing, malware, and ransomware. Its products work by utilizing advanced technologies, including machine learning and artificial intelligence, to detect and respond to threats in real-time. Proofpoint differentiates itself from competitors by providing user-friendly solutions that easily integrate into existing IT systems, along with subscription-based services that allow clients to select service tiers tailored to their needs. The company's goal is to enhance the cybersecurity defenses of various organizations, from large enterprises to small businesses, ensuring their digital communications remain secure.

Sunnyvale, CaliforniaHeadquarters

2002Year Founded

$55.4MTotal Funding

IPOCompany Stage

Cybersecurity, AI & Machine LearningIndustries

1,001-5,000Employees

Benefits

Health, dental, & vision

Employer-paid life, disability & employee assistance programs

Unlimited PTO

401K match

Remote work option

Risks

Integration challenges with Tessian and Illusive could disrupt operations.

Regulatory scrutiny may delay acquisition closings, affecting strategic plans.

Reliance on AI poses risks if technologies fail to adapt to new threats.

Differentiation

Proofpoint leverages AI and machine learning for real-time threat detection.

The company offers a comprehensive suite of cybersecurity solutions for digital communication.

Proofpoint's subscription-based model ensures recurring revenue and flexible service tiers.

Upsides

Acquisitions of Tessian and Illusive enhance AI-driven threat protection capabilities.

Growing demand for ITDR solutions boosts Proofpoint's market position.

Increased focus on AI-driven email security solutions aligns with industry trends.

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