Office manager at RingCentral

Valencia, Valencian Community, Spain

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

TechnologyIndustries

Requirements

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Decision making in difficult situations
High level of written and verbal communication skills in English, Spanish and Russian
Proactive approaches to problem-solving with strong decision-making capability
Fondness of working with people
Highly resourceful team-player, with the ability to also be extremely effective independently
Forward looking thinker, who actively seeks opportunities and proposes solutions
Experience in the client area will be a plus

Responsibilities

Overseeing Internal and External Events: Coordinate and oversee all office events in coordination with HR team, ensuring they run smoothly and meet company standards; Collaborate with internal teams and external vendors to plan and execute events effectively
Onsite Space Planning: Assess and optimize the use of office space to ensure a comfortable and productive work environment; Implement space planning strategies that accommodate growth and changing organizational needs
Visitor Policy Enforcement: Ensure all visitors comply with the company’s visitor policy for safety and security; Manage visitor registration and provide necessary assistance during their stay
Creation of Access Badges: Oversee the creation and distribution of access badges for employees and authorized visitors; Partnering with RingCentral’s Global Safety and Security team to ensure a secure access control system is in place and functioning properly
Local Vendor Management: Build and maintain relationships with local vendors for office supplies, maintenance, and other services; In partnership with Ring Central’s Global Workplace team, and procurement to negotiate contracts and manage vendor performance to ensure quality and cost-effectiveness
Communication with Building Management: Serve as the primary contact for building management regarding maintenance, repairs, and other facility-related matters; Address and resolve any building-related issues promptly
Emergency Response Team Leadership: Partnering with RingCentral’s Global Safety and Security team to lead the local emergency response team; Develop and implement emergency procedures and ensure staff are prepared for various scenarios
General Facilities Management: Oversee daily operations of the office, including maintenance, cleanliness, and resource allocation; Ensure compliance with health and safety regulations