Office Manager at Aleph

Madrid, Community of Madrid, Spain

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Digital Advertising, MarketingIndustries

Requirements

2+ years of experience in office management or a similar administrative/operations role
Exceptional organizational skills, time management, and the ability to handle multiple priorities with ease
Strong interpersonal and communication skills, with a warm and professional presence
Experience supporting senior executives, ideally including direct communication or coordination with the CEO or C-suite
High adaptability, comfortable navigating both routine operations and fast-moving, unexpected challenges
Proficiency with common office tools and the ability to quickly learn new software or systems
Ability to manage confidential information with integrity and discretion
Event planning or coordination experience is a strong plus
A calm, solutions-oriented mindset—even under pressure

Responsibilities

Be the friendly face of the office by welcoming visitors, supporting employees, and ensuring a consistently positive workplace atmosphere
Keep daily operations running at peak performance—managing common areas, office procedures, supplies, equipment, and vendor relationships
Implement and refine office policies, track outcomes, and anticipate issues before they arise
Act as the central point of contact for all office-related inquiries, ensuring smooth communication across teams
Manage service providers and contracts, including cleaning, security, catering, IT, and more
Provide high-level administrative support to senior leaders, including calendar management, scheduling, travel arrangements, meeting preparation, and sensitive information handling
Serve as a key communication link with the CEO—coordinating schedules, sharing updates, preparing materials, and ensuring smooth information flow
Coordinate logistics for office moves, workstation changes, and overall space planning
Handle calls and emails with professionalism, clarity, and diplomacy—often acting as a bridge between teams and leadership
Assist with planning and executing internal events, from catering to sourcing speakers, venues, and materials
Maintain a safe, well-organized, and inclusive workplace that supports productivity and collaboration

Skills

Key technologies and capabilities for this role

Office ManagementVendor ManagementAdministrative SupportContract ManagementEvent CoordinationIT CoordinationPolicy ImplementationPeople Experience

Questions & Answers

Common questions about this position

What experience is required for the Office Manager role?

You need 2+ years of experience in office management or a similar administrative/operations role.

Where is the Office Manager position located?

The role is based in Madrid to support the team there.

What key skills are needed for this position?

Exceptional organizational skills, time management, ability to handle multiple priorities, and strong interpersonal and communication skills with a warm and professional presence are required.

What is the work environment like at Aleph?

It's a fast-paced, dynamic, global environment with a fast-growing, innovative team where your work makes a direct impact.

What makes a strong candidate for the Office Manager role?

Candidates who are organized, proactive, personable, and thrive in a fast-paced environment, with the required experience and skills, will stand out.

Aleph

Enhances spreadsheets for financial planning teams

About Aleph

Aleph enhances the financial planning and analysis (FP&A) process by improving the functionality of spreadsheets, which are widely used by finance teams. Instead of replacing Excel with new web-based tools, Aleph integrates advanced features into the familiar spreadsheet environment. This allows finance professionals to continue using a tool they are comfortable with while gaining access to real-time data integration, automated reporting, and collaborative capabilities. Unlike traditional FP&A solutions that require users to learn new systems, Aleph's approach minimizes the learning curve and maximizes productivity. The company operates on a subscription-based model, providing continuous updates and improvements to its software, which helps finance teams streamline their budgeting and forecasting tasks. Aleph's goal is to empower finance teams to work more efficiently and effectively by supercharging the spreadsheets they already rely on.

New York City, New YorkHeadquarters

2020Year Founded

$16.4MTotal Funding

SERIES_ACompany Stage

Fintech, Financial ServicesIndustries

11-50Employees

Benefits

Remote Work Options

Risks

Competition from established FP&A providers like Anaplan and Adaptive Insights is increasing.

Scaling operations in new markets like Nigeria may require additional resources.

Spreadsheet reliance may face criticism from companies seeking innovative FP&A tools.

Differentiation

Aleph enhances spreadsheet capabilities, unlike traditional FP&A tools replacing Excel.

Aleph offers real-time data integration with 150+ integrations, streamlining financial processes.

Aleph's no-code dashboards allow finance teams to interact with data easily.

Upsides

Growing demand for real-time data integration boosts Aleph's market potential.

No-code platforms trend supports Aleph's user-friendly approach for finance teams.

Aleph's expansion into Nigeria taps into emerging market fintech opportunities.

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