Office Coordinator - Thinkingbox at Thinkingbox

Salt Lake City, Utah, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Marketing, Advertising, Creative AgencyIndustries

Requirements

Friendly, professional, and people focused
Highly organized with excellent attention to detail
Strong multitasker with the ability to prioritize and stay ahead of needs
Excellent written and verbal communication skills
Proactive problem solver who takes initiative
Experience in office coordination or administrative roles preferred
Experience supporting executives is an asset

Responsibilities

Greet all visitors and serve as the first point of contact for the office
Answer phones and manage incoming mail and packages
Maintain a clean, organized, and well stocked office environment
Coordinate vendors including cleaning services, suppliers, and building contacts
Assist with onboarding tasks such as desk setup and office access
Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
Support travel arrangements, meeting preparation, note taking, and follow ups
Assist leadership with light research and administrative tasks
Support internal project timelines, task tracking, and team communication
Help prepare documents, presentations, and meeting materials
Collaborate across departments on assigned projects
Champion a positive and connected office culture
Plan and execute office events, team lunches, social gatherings, and holiday celebrations
Coordinate industry related outings and community engagement activities
Partner with the People and Culture team on company programs
Support expense tracking
Order office supplies and equipment
Handle general administrative tasks as needed

Skills

Office Coordination

Executive Assistant

Calendar Management

Vendor Coordination

Event Planning

Onboarding

Administrative Support

Multitasking

Thinkingbox

Creative agency for digital storytelling

About Thinkingbox

Thinkingbox specializes in creating high-quality digital content and storytelling to help brands connect with their audiences. The company produces videos, animations, and other digital media that highlight the unique features of their clients' products and services. For example, they created videos for QuickBooks that demonstrated the software's simplicity and benefits for small business owners. Thinkingbox differentiates itself from competitors by focusing on localized content and building long-term partnerships with clients, starting from specific projects and evolving into ongoing collaborations. The goal of Thinkingbox is to shape the future of brands through compelling narratives and visual content.

Vancouver, CanadaHeadquarters

2009Year Founded

VENTURE_UNKNOWNCompany Stage

Consumer Software, EntertainmentIndustries

51-200Employees

Benefits

Hybrid Work Options

Flexible Work Hours

Paid Vacation

Paid Sick Leave

Health Insurance

Risks

Departure of long-term partner Clark may disrupt operations and knowledge retention.

New COO Corey Hankey might introduce misaligned strategic shifts.

Aggressive growth strategies by new CGO Alex Panousis could strain resources.

Differentiation

Thinkingbox excels in innovative storytelling and high-quality digital content creation.

The company specializes in interactive and immersive content like AR and VR experiences.

Thinkingbox has a global reach with localized content for diverse client needs.

Upsides

Growing demand for AR and VR content boosts Thinkingbox's market opportunities.

Brands' focus on sustainability offers new storytelling avenues for Thinkingbox.

Rise of short-form video content aligns with Thinkingbox's creative capabilities.

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