Office Administrator (R3916) at Shield AI

San Francisco, California, United States

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$60,320 – $89,440Compensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Defense Technology, AerospaceIndustries

Requirements

2+ years of experience in an administrative, receptionist, or front desk role
Strong communication and interpersonal skills
Highly organized, detail-oriented, and able to work independently
Reliable transportation and willingness to travel to various office locations (travel reimbursements provided)
Familiarity with Microsoft Office Suite and basic office equipment
Professional demeanor with a customer-first mindset

Responsibilities

Serve as the first point of contact by greeting visitors, employees, and vendors professionally and courteously
Manage visitor check-in, issue badges, and follow all security protocols and procedures
Receive and distribute mail, packages, and office deliveries
Coordinate and set up catering for meetings and events, including placing orders, receiving deliveries, and ensuring proper setup and cleanup
Support on-site teams with administrative tasks such as scheduling, conference room setup, and office supply restocking
Maintain cleanliness and organization of lobby and front desk areas
Collaborate with facilities and workplace teams to ensure continuity of service and communication

Skills

Key technologies and capabilities for this role

Microsoft OfficeAdministrative SupportReceptionistVisitor ManagementSecurity ProtocolsMail HandlingCatering CoordinationSchedulingOffice OrganizationCustomer Service

Questions & Answers

Common questions about this position

What is the pay range for the Office Administrator position?

The pay range is $29 - $43 an hour, with full-time regular employees also receiving bonus, benefits, and equity.

Is this role remote or does it require on-site work?

The role requires on-site presence at office locations, including willingness to travel to various offices with reimbursements provided.

What skills and experience are required for this position?

Candidates need 2+ years in an administrative, receptionist, or front desk role, strong communication and interpersonal skills, high organization and detail-orientation, familiarity with Microsoft Office Suite, and a professional customer-first mindset.

What kind of work environment can I expect at Shield AI?

The environment emphasizes hospitality, security, and administrative support, with collaboration across on-site teams, facilities, and workplace teams in a professional setting.

What makes a strong candidate for this Office Administrator role?

Strong candidates have 2+ years of relevant experience, demonstrate strong communication, organization, and a customer-first professional demeanor, and are able to work independently while handling security protocols and administrative tasks.

Shield AI

Develops AI and autonomous systems for defense

About Shield AI

Shield AI specializes in creating artificial intelligence and autonomous systems specifically for the defense industry. The company develops AI-powered systems, including autonomous drones, that assist military operations, especially in environments where GPS and communication may not be available. This technology allows for safer and more efficient defense operations. Shield AI differentiates itself from competitors by focusing on advanced AI capabilities and securing significant contracts with government and military clients, such as the multi-billion dollar EWAAC contract. The company's goal is to enhance operational capabilities and safety in military contexts, ultimately aiming to protect lives through its innovative solutions.

San Diego, CaliforniaHeadquarters

2015Year Founded

$772.8MTotal Funding

DEBTCompany Stage

AI & Machine Learning, DefenseIndustries

501-1,000Employees

Benefits

Medical Insurance Coverage

Long Term Disability Insurance

Health Care FSA and Dependent Care FSA

Employee Assistance Program

Subsidized Gym Membership

Pet Insurance

Competitive Compensation

Retirement Services

Life Insurance

Parental Leave

Bereavement Support

Flexible Work Hours

PTO

Paid Holidays

Commuter Benefits

Relaxed Dress Code

Yearly Swag Items

Unlimited Snacks

Bottomless Beverages

Annual Celebrations

Work From Home Benefits

Standing Desks and Widescreen Monitors

Risks

Increased competition from companies like Waymo could divert investment from Shield AI.

Geopolitical tensions may challenge the JSW Defence partnership for V-BAT production in India.

Dependency on Palantir's infrastructure may limit Shield AI's operational flexibility.

Differentiation

Shield AI's Hivemind is the first autonomous AI pilot deployed in combat since 2018.

Strategic partnerships with Palantir and JSW Defence enhance technological capabilities and market reach.

Shield AI's V-BAT drone is selected for a $198 million U.S. Coast Guard contract.

Upsides

Increased demand for autonomous systems in defense boosts Shield AI's market potential.

Successful multi-aircraft autonomous flight tests showcase advanced AI piloting capabilities.

Significant investment in robotics indicates a robust market for Shield AI's offerings.

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