Hospitality Coordinator at Barkley

Chicago, Illinois, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Hospitality, Administrative ServicesIndustries

Requirements

Preferred experience as a concierge, office administrator, executive assistant, retail, F&B, customer service, or similar role
Outstanding communication and interpersonal skills
Excellent organizational abilities
Familiarity with office management procedures
Working knowledge of mail processes, such as postage machines, Federal Express, and UPS

Responsibilities

Coordinate office activities and operations to ensure efficiency and compliance with company policies
Manage general phone calls and greet clients/office visitors, enhancing the arrival experience
Receive and distribute assets and materials for staff
Monitor and replenish office supplies, snacks, and beverages to prevent interruptions in office procedures
Assist in managing office expenses and meeting monthly deadlines
Collaborate with the Director of Facilities on purchasing supplies, organizing events, and maintaining office amenities
Manage office equipment, including coffee machines, beverage dispensers, and printers
Maintain inventory levels and initiate purchasing at reorder points
Handle incoming and outgoing mail and deliveries
Assist colleagues with various tasks as needed
Prepare and complete expense and mileage reports promptly
Coordinate and communicate with building management for improvements and repairs
Organize events, including client meetings, department meetings, and diversity, equity, inclusion, and belonging (DEIB) initiatives
Troubleshoot operational issues daily (e.g., coffee machine, printer)

Skills

Office Administration

Customer Service

Event Coordination

Inventory Management

Office Supplies Management

Mail Handling

Expense Reporting

Communication Skills

Interpersonal Skills

Organizational Skills

Facilities Support

Vendor Coordination

Barkley

Full-service marketing and advertising agency

About Barkley

Barkley is a marketing and advertising agency focused on creating modern brands that appeal to today's consumers. The agency works across various sectors, including consumer goods, finance, healthcare, non-profit, restaurant, retail, and travel, serving clients from large corporations to retail and hospitality brands. Barkley offers a wide range of marketing solutions, including advertising, communication, product innovation, media strategy, and talent management. By utilizing deep consumer insights, they develop campaigns that resonate with audiences and keep brands relevant. Their services include experience design, digital platform optimization, influencer activations, and creative campaign development, allowing them to support clients in achieving their business goals, whether launching new products or enhancing consumer engagement. Barkley's unique combination of creativity and data-driven insights sets them apart from competitors, ensuring they stay ahead of market trends.

Kansas City, MissouriHeadquarters

1964Year Founded

$5.1MTotal Funding

MERGERCompany Stage

Consulting, Consumer Software, Consumer GoodsIndustries

501-1,000Employees

Benefits

Health Insurance

Life Insurance

Unlimited Paid Time Off

401(k) Retirement Plan

Risks

Rapid acquisitions may lead to integration challenges and cultural clashes within Barkley.

The merger with OKRP could result in operational inefficiencies and client conflicts.

Investment from a Chicago firm may lead to strategic shifts disrupting current operations.

Differentiation

Barkley is one of the largest independent, employee-owned advertising agencies in the U.S.

The agency combines creativity with data-driven insights for modern consumer engagement.

Barkley's integrated marketing approach spans multiple industries, ensuring brand relevance.

Upsides

Barkley's acquisition of Adlucent enhances its performance media and MarTech capabilities.

The merger with OKRP creates one of the largest independent marketing firms in the U.S.

Barkley's focus on ESG aligns with growing consumer demand for sustainable brands.

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