Executive Recruiting Coordinator at OpenAI

San Francisco, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Artificial Intelligence, Technology, RecruitingIndustries

Requirements

2+ years of executive or C-level recruiting coordination experience
Detail-oriented and thrive in fast-paced, high-stakes, high-ambiguity settings where priorities shift quickly
Highly skilled in calendar tools (e.g., Google Calendar, Ashby) and collaboration platforms (e.g., Slack, Notion)
Communicate clearly and proactively, especially when navigating high-stakes or sensitive scheduling scenarios
Care deeply about creating a world-class candidate experience and know how to deliver it consistently

Responsibilities

Own end-to-end scheduling for executive interviews — often across time zones, calendars, and last-minute changes
Create an unforgettable candidate experience for in-office visits, coordinating with Workplace and Catering teams to provide candidates with a comfortable and inviting experience
Go above and beyond for unique or unconventional candidate experiences, such as external dinners, off-hours greets, and gift procurement
Be the primary point of contact for candidates throughout their interview process, ensuring a seamless and thoughtful experience
Partner with Executive Operations, Executive Assistants, and recruiters to coordinate complex and high-priority interview loops
Manage candidate travel and sensitive communications with discretion and speed
Support interviewer training logistics and maintain documentation in Ashby and Notion
Identify and suggest ways to improve coordination processes, tools, and documentation as we scale

Skills

Executive Recruiting

Interview Scheduling

Candidate Experience

Calendar Management

Travel Coordination

Ashby

Notion

Stakeholder Coordination

Process Improvement

Logistics Management

OpenAI

Develops safe and beneficial AI technologies

About OpenAI

OpenAI develops and deploys artificial intelligence technologies aimed at benefiting humanity. The company creates advanced AI models capable of performing various tasks, such as automating processes and enhancing creativity. OpenAI's products, like Sora, allow users to generate videos from text descriptions, showcasing the versatility of its AI applications. Unlike many competitors, OpenAI operates under a capped profit model, which limits the profits it can make and ensures that excess earnings are redistributed to maximize the social benefits of AI. This commitment to safety and ethical considerations is central to its mission of ensuring that artificial general intelligence (AGI) serves all of humanity.

San Francisco, CaliforniaHeadquarters

2015Year Founded

$18,433.2MTotal Funding

LATE_VCCompany Stage

AI & Machine LearningIndustries

1,001-5,000Employees

Benefits

Health insurance

Dental and vision insurance

Flexible spending account for healthcare and dependent care

Mental healthcare service

Fertility treatment coverage

401(k) with generous matching

20-week paid parental leave

Life insurance (complimentary)

AD&D insurance (complimentary)

Short-term/long-term disability insurance (complimentary)

Optional buy-up life insurance

Flexible work hours and unlimited paid time off (we encourage 4+ weeks per year)

Annual learning & development stipend

Regular team happy hours and outings

Daily catered lunch and dinner

Travel to domestic conferences

Risks

Elon Musk's legal battle may pose financial and reputational challenges for OpenAI.

Customizable ChatGPT personas could lead to privacy and ethical concerns.

Competitors like Anthropic raising capital may intensify market competition.

Differentiation

OpenAI's capped profit model prioritizes ethical AI development over unlimited profit.

OpenAI's AI models, like Sora, offer unique video creation from text descriptions.

OpenAI's focus on AGI aims to create AI systems smarter than humans.

Upsides

OpenAI's $6.6 billion funding boosts its AI research and computational capacity.

Customizable ChatGPT personas enhance user engagement and satisfaction.

OpenAI's 'Operator' AI agent could revolutionize workforce automation by 2025.

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