Executive Assistant to Senior Vice President (Electrification + Energy Solutions) at Caterpillar Inc.

Irving, Texas, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Business Services, Electrification, Energy Solutions, ManufacturingIndustries

Requirements

Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods (Accuracy & Attention to Detail)
Experienced in fostering teamwork and aligning diverse groups toward shared goals (Collaboration)
Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity (Effective Communication)
Comfortable with change; quickly adjusts to shifting priorities and new processes (Flexibility & Adaptability)
Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines (Managing Multiple Priorities)
Adept at identifying issues, analyzing alternatives, and implementing effective solutions (Problem Solving)
Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks (Calendaring)
Experienced in coordinating meetings, travel, and office logistics efficiently (Office Administration)
Bachelor’s degree or equivalent (Top Candidates)
Proven experience supporting senior executives in a global organization (Top Candidates)
Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously (Top Candidates)
Exceptional communication skills and ability to maintain confidentiality (Top Candidates)
Proficiency in travel coordination and expense management systems (e.g., Concur) (Top Candidates)
Proficient with Microsoft Office 365 and comfort with enterprise systems (Workday, Viva Engage) (Top Candidates)
High emotional intelligence and adaptability in fast-paced environments (Top Candidates)
Demonstrated ability to streamline processes and improve operational efficiency (Top Candidates)

Responsibilities

Assisting the Senior Vice President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations
Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation
Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc
Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees
Maintain strict confidentiality of all highly sensitive, personal, and financial information
Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem-solving

Skills

Key technologies and capabilities for this role

Executive AssistanceAdministrative SupportTravel ArrangementsExpense ProcessingOffice ManagementData EntryGlobal OperationsOrganizational SkillsEmotional IntelligenceCommunication

Questions & Answers

Common questions about this position

What skills are required for the Executive Assistant role?

Key skills include accuracy and attention to detail for processing large volumes of information with precision, collaboration to foster teamwork, effective communication with strong written and verbal abilities, flexibility and adaptability to handle change, and managing multiple priorities to balance concurrent projects.

What is the salary or compensation for this position?

This information is not specified in the job description.

Is this Executive Assistant role remote or office-based?

This information is not specified in the job description.

What is the company culture like at Caterpillar's Electrification + Energy Solutions Division?

The culture emphasizes a global team that cares about each other and the work, valuing self-motivated, intelligent, team-oriented individuals with high emotional intelligence, humility, and openness to discovery; they focus on progress, innovation, and building sustainable communities.

What makes a strong candidate for this Executive Assistant position?

A proactive, detail-oriented professional with strong emotional intelligence, adaptability, and a collaborative mindset will excel, particularly those skilled in managing global operations, travel, calendars, confidentiality, and streamlining processes.

Caterpillar Inc.

Manufactures heavy machinery for various industries

About Caterpillar Inc.

Caterpillar Inc. designs and manufactures heavy machinery and equipment for industries such as construction, mining, energy, and rail. Their products include a wide range of machinery and engines that help clients complete large-scale projects. Caterpillar's equipment works by providing powerful tools that can perform tasks like digging, lifting, and transporting materials. What sets Caterpillar apart from its competitors is its strong aftermarket support, which includes maintenance and repair services, ensuring that their machinery remains efficient and reliable over time. The company's goal is to deliver high-quality products while also focusing on sustainability and community development through initiatives that improve education and reduce poverty.

Irving, TexasHeadquarters

1925Year Founded

$143.5KTotal Funding

IPOCompany Stage

Industrial & Manufacturing, Social Impact, AI & Machine LearningIndustries

10,001+Employees

Benefits

Annual incentive bonus plan

Medical, dental, and vision coverage

Paid time off plan (Vacation, Holiday, Volunteer, Etc.)

401k savings plan

Health savings account (HSA)

Flexible spending accounts (FSAs)

Disability benefits

Life Insurance

Parental leave

Healthy Lifestyle Programs

Employee Assistance Programs

Voluntary Benefits and Employee Discounts

Tuition Reimbursement

Career Development

Risks

Closure of Aurora office may impact regional economy and Caterpillar's reputation.

Partnership with Anti Social Social Club could dilute Caterpillar's industrial brand focus.

Advanced technology in Cat D8 dozer may face resistance from traditional customers.

Differentiation

Caterpillar's century-long history underscores its reliability and industry leadership.

The company integrates AI and IoT to enhance machinery performance and customer satisfaction.

Caterpillar's strong aftermarket services ensure product longevity and operational efficiency.

Upsides

Growing demand for autonomous equipment boosts Caterpillar's innovation in heavy machinery.

Expansion of 5G networks enhances Caterpillar's remote operation capabilities, improving safety.

Caterpillar's commitment to sustainability aligns with the global shift towards eco-friendly practices.

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