Executive Assistant to Executive Officer at Caterpillar Inc.

Irving, Texas, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Business Services, Construction Industries, ManufacturingIndustries

Requirements

Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods (Accuracy & Attention to Detail)
Experienced in fostering teamwork and aligning diverse groups toward shared goals (Collaboration)
Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity (Effective Communication)
Comfortable with change; quickly adjusts to shifting priorities and new processes (Flexibility & Adaptability)
Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines (Managing Multiple Priorities)
Adept at identifying issues, analyzing alternatives, and implementing effective solutions (Problem Solving)
Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks (Calendaring)
Experienced in coordinating meetings, travel, and office logistics efficiently (Office Administration)
Bachelor’s degree or equivalent experience supporting C-Suite executives, with demonstrated professionalism and executive presence (Top Candidates)
Experience with global time zone scheduling and managing high-volume schedule changes with agility (Top Candidates)
Experience coordinating global travel, including knowledge of visa requirements and country-specific regulations (Top Candidates)
Availability to provide support during off-hours when the executive is traveling (Top Candidates)
Demonstrated ability to maintain confidentiality and privacy for executive matters (Top Candidates)
Proven ability to collaborate across other C-Suite EAs and coordinate with segment Group President EAs (Top Candidates)
Demonstrated leadership and ability to work with a small core team to help run day-to-day aspects of the business (Top Candidates)
Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously (Top Candidates)
Proficiency in travel coordination and expense management systems (e.g., Concur) (Top Candidates)
Advanced Microsoft Office 365 skills and comfort with enterprise systems (Workday, Viva Engage) (Top Candidates)
High emotional intelligence and adaptability in fast-paced environments (Top Candidates)
Demonstrated ability to streamline processes and improve operational efficiency (Top Candidates)

Responsibilities

Assisting the Group President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations
Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation
Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc
Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees
Maintain strict confidentiality of all highly sensitive, personal, and financial information
Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem-solving

Skills

Executive Assistance

Calendar Management

Travel Arrangements

Expense Processing

Office Management

Data Entry

Confidentiality

Administrative Processes

Problem-Solving

Attention to Detail

Collaboration

Emotional Intelligence

Caterpillar Inc.

Manufactures heavy machinery for various industries

About Caterpillar Inc.

Caterpillar Inc. designs and manufactures heavy machinery and equipment for industries such as construction, mining, energy, and rail. Their products include a wide range of machinery and engines that help clients complete large-scale projects. Caterpillar's equipment works by providing powerful tools that can perform tasks like digging, lifting, and transporting materials. What sets Caterpillar apart from its competitors is its strong aftermarket support, which includes maintenance and repair services, ensuring that their machinery remains efficient and reliable over time. The company's goal is to deliver high-quality products while also focusing on sustainability and community development through initiatives that improve education and reduce poverty.

Irving, TexasHeadquarters

1925Year Founded

$143.5KTotal Funding

IPOCompany Stage

Industrial & Manufacturing, Social Impact, AI & Machine LearningIndustries

10,001+Employees

Benefits

Annual incentive bonus plan

Medical, dental, and vision coverage

Paid time off plan (Vacation, Holiday, Volunteer, Etc.)

401k savings plan

Health savings account (HSA)

Flexible spending accounts (FSAs)

Disability benefits

Life Insurance

Parental leave

Healthy Lifestyle Programs

Employee Assistance Programs

Voluntary Benefits and Employee Discounts

Tuition Reimbursement

Career Development

Risks

Closure of Aurora office may impact regional economy and Caterpillar's reputation.

Partnership with Anti Social Social Club could dilute Caterpillar's industrial brand focus.

Advanced technology in Cat D8 dozer may face resistance from traditional customers.

Differentiation

Caterpillar's century-long history underscores its reliability and industry leadership.

The company integrates AI and IoT to enhance machinery performance and customer satisfaction.

Caterpillar's strong aftermarket services ensure product longevity and operational efficiency.

Upsides

Growing demand for autonomous equipment boosts Caterpillar's innovation in heavy machinery.

Expansion of 5G networks enhances Caterpillar's remote operation capabilities, improving safety.

Caterpillar's commitment to sustainability aligns with the global shift towards eco-friendly practices.

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